Receptionist / Administrative Assistant

JOB SUMMARY :

Seeking a friendly, organized, and professional Receptionist with strong administrative skills to join our team. The ideal candidate will be the first point of contact for visitors and clients, providing a welcoming and efficient front-desk experience, while also supporting various administrative tasks to ensure the smooth operation of the office.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Manage day-to-day office operations, including but not limited to answering phones, responding to emails, and handling correspondence.

Communicate with suppliers to obtain quotes, negotiate terms, and ensure timely deliveries.

Assist in maintaining organized and up-to-date records related to purchase orders and order fulfillment.

Assist in monitoring inventory levels of office supplies and equipment and reorder points.

Maintain overall office organization.

Coordinate and schedule meetings, appointments, and travel arrangements as needed.

QUALIFICATIONS :

Proficient in Microsoft Office Suite and ADP Workforce Now.

Ability to work in a fast-paced environment

Detailed oriented

Good communication and customer service skills

KNOWLEDGE & SKILLS REQUIRED

Basic knowledge of HR functions and best practices

Excellent time management, organizational, written / verbal communication skills, and attention to detail.

High level of discretion and confidentiality

EDUCATION & EXPERIENCE :

• High school diploma or GED certificate
• Administrative or clerical experience preferred

PHYSICAL DEMANDS :

The physical demands described here are representative of those that must be met by  an employee to successfully perform the essential functions of this job. Reasonable  accommodations may be made to enable individuals with disabilities to perform the  essential functions.

WORK SCHEDULE :

Hours are 8 : 00am to 5 : 00pm. You are required to be at your workstation from the start of your shift to the completion of your shift Monday thru Friday

Required Skills

Required Experience