Administrative Assistant

Asbury Heights -

Join Our Vibrant Team as an Administrative Assistant at Asbury Heights!

Are you a highly organized, detail-oriented individual with a passion for supporting a thriving community? Asbury Heights, a leading senior living community in Pittsburgh, PA, is looking for an enthusiastic Administrative Assistant to be the backbone of our Human Resources and Maintenance Departments!

In this dynamic role, you'll be instrumental in keeping our community running smoothly. You'll be the friendly face welcoming new team members, the master of organization ensuring our departments have what they need, and a vital link in our daily operations. If you love variety, enjoy a fast-paced environment, and are eager to make a tangible difference, this is the perfect opportunity for you!

What You'll Do :

• Welcome New Talent : Lead engaging weekly new hire orientations, setting our new team members up for success from day one.
• Keep Us Organized : Be the go-to person for tracking essential employee compliance documents and maintaining meticulous office records.
• Support Our Operations : Efficiently process invoices for our Maintenance Department, ensuring timely payments and smooth workflows.
• Be Our First Impression : Expertly manage incoming calls, greet guests, and handle correspondence with warmth and professionalism.
• Master of Scheduling : Coordinate meeting spaces and other areas, keeping our busy community on track.
• Foster Connection : Interact with everyone – visitors, residents, teammates, and vendors – in a professional and pleasant manner, embodying the welcoming spirit of Asbury Heights.
• Maintain Confidentiality : Handle all organizational and resident information with the utmost discretion and in accordance with HIPAA regulations.
• Manage Communications : Efficiently receive, sort, and distribute mail and announcements, keeping everyone informed.
• Community Connector : Maintain and update our resident listing, ensuring vital information is accessible to our team.
• Supply Chain Superstar : Order and manage office supplies, keeping our departments well-stocked and ready for anything.
• Team Player Extraordinaire : Actively foster teamwork, show initiative, and consistently contribute to a positive and supportive environment for co-workers, residents, and visitors.
• Embrace New Challenges : Be ready to jump in and assist with other duties as needed, showing your proactive spirit.

What You'll Bring :

If you're ready to bring your administrative talents to a place where your contributions are truly valued, we encourage you to apply! Come join the Asbury Heights family and help us continue to provide an exceptional living experience for our residents and a supportive environment for our team.