Assistant Administrator

Assistant Office Administrator

We are seeking a detail-oriented and organized Assistant Office Administrator to support our office operations. The ideal candidate will excel in financial and administrative tasks, demonstrate strong customer service skills, and ensure compliance with state unemployment tax reporting requirements. Proficiency in QuickBooks and Excel is essential for this role.

Responsibilities

• Process accounts payable, including invoice verification, entry, and timely payment execution.
• Run payroll using QuickBooks, ensuring accuracy and compliance with federal and state regulations.
• Maintain accurate financial records in QuickBooks, including account reconciliation and report generation.
• Answer all incoming office calls, handling inquiries professionally and directing calls as needed.
• Deliver exceptional customer service to clients, vendors, and visitors in-person and over the phone.
• Ensure compliance with state unemployment tax reporting requirements, including accurate filings and record-keeping.
• Create, manage, and analyze spreadsheets and reports using Microsoft Excel.
• Assist with general office tasks, such as scheduling, filing, and coordinating office activities.
• Support the Office Administrator with additional projects and tasks as needed.

Qualifications

Preferred Skills

Benefits

We are an equal opportunity employer and value diversity in our workplace.