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Accounts Payable Specialist

Tradewind Aviation LlcMiddlebury, Connecticut, United States

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Description

Tradewind Aviation is a leading Part 135 commuter and on-demand private charter operator with operational bases at the Waterbury / Oxford, CT (OXC), Westchester, NY (HPN), Stuart, FL (SUA) and San Juan, PR (SJU) airports. Founded by aviation enthusiasts in 2001 on the premise that all flights deserve the highest quality aircraft, crew, and service, Tradewind provides personal air travel—both private and scheduled service—throughout North America and the Caribbean.

For more details visit www.flytradewind.com

ABOUT THE CANDIDATE / ROLE

Tradewind Aviation is currently seeking an Accounts Payable Specialist to join a dynamic Finance team in our Middlebury, Connecticut Corporate office. This candidate is expected to process, track, and accurately record payable transactions while adhering to our policies and procedures. This individual should have very strong attention to detail, the ability to work independently, solve problems and be comfortable interacting with the team with respect to their expertise. This role will report to the Controller.

ESSENTIAL DUTIES

Sort the ap inbox daily based on priority, incoming bills that need approval, received approvals, statements, and inquires
Route all bills for appropriate approval based on company policies & procedures
Enter payables into Sage based on approval and coding
Release approved payments via ACH, wire, online portal, or check
Positive Pay management in online Treasury platform
Accurately set up new vendors according to policy
Review statements and work with the vendor for complete reconciliation
Oversee Certify, our expense management software including review of expense reports, managing inquires, and training new users
Review that key vendors are entered monthly
Assist in recording accruals
Report on key accounts payable metrics
Work with vendors to extend terms
Prepare 1099s and Puerto Rico 480s
Conduct three-way matching between purchase orders, receipts, and invoices on all maintenance bills
Provide guidance and support to junior accounts payable staff

Requirements

QUALIFICATIONS

3-7 years of accounts payable experience is preferred

Exceptional attention to detail and ability to manage multiple deadlines

Strong analytical and problem-solving skills

Ability to adhere to tight deadlines and manage priorities

ERP experience; demonstrated ability to learn a new system

Knowledge of applicable accounts payable / general ledger systems and procedures, financial chart of accounts, and corporate procedures

Must be self-driven, detail oriented, and possess strong organizational skills including time-management and prioritization.

Must possess strong communication skills to interact with leadership and various departments

Excellent written and verbal communication skills

Understand and adhere to internal controls

PHYSICAL REQUIREMENTS :

Prolonged periods of sitting at a desk and working on a computer

Be able to lift 15 lbs. of weight

BENEFITS

Competitive salary

Medical dental, vision, FSA / DCA and 401(k) plan

Paid vacation and sick days

Paid Maternity / Paternity Leave

Fun, dynamic team with opportunities for growth

Travel benefits on various US and International airlines

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Account Payable Specialist • Middlebury, Connecticut, United States