Administrative Assistant

Managerial & Professional

Provide principal support in office by carrying out recurring office procedures.

Essential functions may include :

• Semester course scheduling and tracking enrollment / personnel matters
• Responding to special projects, often under deadline conditions
• Responding to student and community inquiries
• Managing supervisor's calendar
• Supporting dual credit recruitment, workshops, and events
• Supporting the development of course offerings for regional dual credit programs
• Gathering documents necessary to hire part-time faculty and staff
• Developing course schedule spreadsheets as directed by the supervisor
• Inventorying office supplies to prepare orders for purchase
• Coordinating and scheduling travel for department faculty and staff
• Filing correspondence, records, and other department documents
• Preparing basic reports such as budget, payroll, and enrollment reports
• Sending, receiving, and distributing faxes
• Answering and screening phone calls, handling multiple lines
• Performing other duties, tasks, and assignments as required

Qualifications :

Education & Experience :

Licensing & Certification :

Special Skills :

Competencies :

Working Conditions :

General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.

Security Sensitive : This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code 51.215

The Organization :

Houston Community College (HCC) is composed of 14 Centers of Excellence and numerous satellite centers that serve the diverse communities in the Greater Houston area by preparing individuals to live and work in an increasingly international and technological society. HCC is one of the country's largest singly-accredited, open-admission, community colleges offering associate degrees, certificates, workforce training, and lifelong learning opportunities.

The Team :

Play a central role at HCC as you keep our everyday operations running like clockwork. You'll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you'll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people.

Location :

Houston is a city with limitless possibilities :

If this sounds like the role for you and you're ready to join an amazing team, please apply right away.

EEO Statement :

Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran's status. The following person has been designated to handle inquiries regarding the non-discrimination policies :

Sandra B. Jacobson, J.D., M.Ed., SHRM-SCP, Interim Director of EEO and Compliance & Title IX Coordinator

Office of Equal Opportunity and Title IX

PO Box 667517

Houston TX, 77266

713 718.8271 or hcc.oeotix@hccs.edu

HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages involvement, innovation, and creativity.

Individuals with disabilities, who require special accommodations to interview, should contact (713) 718-8565.