ADMINISTRATIVE ASSISTANT 10 MONTH

Position Type :

Support Staff / Administrative Assistant

Date Posted : 12 / 1 / 2025

Location :

Maine South High School

PRIMARY RESPONSIBILITIES

• Demonstrate excellent capacity for clear writing, speaking, attention to detail and an ability to ask questions, clarify assignments, and make recommendations for greater efficiency;
• Perform miscellaneous administrative duties such as : process routine mail, run reports, create and proof documents and mailings, scan and copy documents;
• Use computer and general office equipment to effectively manage and organize files, communication, records and databases;
• Create, edit, proof and print documents, performance programs, award ceremony programs, and certificates;
• Submit master calendar forms, facility requests, maintenance requests, custodial requests, and IT requests;
• Manage multiple calendars (department chair(s), department calendar(s), 8to18, etc.);
• Handle requests for payments for field trips, guest clinicians, etc.;
• Accurately track and allocate income and expenses;
• Serve as the face of the department(s) to parents and the public;
• Answer and respond to phone calls and emails promptly and professionally;
• Maintain inventory and place orders for office supplies, department equipment, and supplemental materials;
• Maintain an organized, efficient, and clean office space;
• Perform other duties as assigned

SKILLS TO SUPPORT THESE RESPONSIBILITIES

SALARY & BENEFITS

"As a matter of policy, the race, color, religion, national origin, ancestry, age, sex, sexual orientation, marital status, disability, unfavorable discharge from military service, or any other unlawful basis of discrimination, including harassment as defined and provided by the Illinois Human Rights Act and all other applicable state and federal laws shall not be considered either a qualification or disqualification of any applicant"