Office Administrative Assistant (Nashville)

LHH Recruitment Solutions is currently seeking a dedicated Office Administrative Assistant for our client located in Nashville, TN. This is a temporary to hire, on-site position with a schedule of Monday to Friday, 8 AM to 5 PM. The Front Office Coordinator plays a crucial role in supporting the teams by handling various administrative tasks, including greeting guests, maintaining documents, and providing exceptional customer service.

Type : Temporary to Hire

Location : Nashville, Tennessee

Compensation : $24-$27 per hour

Key Responsibilities :

Manage a busy front desk, including answering and directing incoming calls.

Greet and assist visitors, ensuring a positive and professional experience.

Coordinate meeting spaces and handle catering logistics for internal gatherings.

Oversee meeting logistics by monitoring scheduling tools to ensure rooms are properly set up, and technology is functioning as needed.

Maintain cleanliness and organization in shared spaces such as kitchens, restrooms, and meeting rooms.

Lead planning and execution of large-scale company events, managing logistics, vendor coordination, catering, and on-site setup to ensure a seamless experience for attendees.

Monitor and replenish supplies in common areas.

Collaborate with internal teams to support marketing and administrative initiatives.

Attend staff meetings and contribute to team operations.

Perform other duties as assigned.

Qualifications :

Previous experience as an administrative assistant or receptionist

Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Strong organizational and time management abilities.

Excellent communication and interpersonal skills.

Capability to manage multiple tasks and prioritize effectively.

Attention to detail and accuracy in work.