Accounts Payable Specialist

The Accounts Payable Specialist fills a dual role in our facility. This role will perform accurate and timely vouchering of invoices received for our supply chain management business unit. They will also act as our front desk receptionist, greeting guests and providing basic back-office coordination support as needed. This is a highly visible role withing out organization as the individual in this role will collaborate across all internal departments. Communication, customer services, problem solving, and a high level of attention to detail is a must for this person to be successful.

Main Responsibilities :

• Review all invoices for appropriate documentation and approval prior to payment.
• Process all invoices within the JD Edwards and Basware systems.
• Location has high volume of invoices, averaging more than 25k per year.
• Maintains all accounts payable reports, spreadsheets and corporate accounts payable files
• Research variances between purchase orders and invoices by contacting buyer.
• Picks up the mail and distributes it to appropriate department. Invoices are received and filed electronically.
• Timely posting of invoices to ensure vendors are paid within the agreed upon terms.
• Weekly payment processing via ACH and Wire transactions. Foreign currency wires are processed monthly.
• Properly code debit invoices, such as freight, service, and sales and use tax
• Assist with month end closing tasks.
• Review vendor month end statements and contact vendor if missing any invoices listed.
• Review unvouchered liability report quarterly to ensure all receipts have been matched properly to purchase order invoices

Additional Duties :

Education and Experience :

Competencies :

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

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