Receptionist

Receptionist

The Receptionist provides overall customer service to our vendors, stakeholders, employees and guests. This position provides administrative support in assisting daily office needs and day to day operations. This individual must have high energy, flexibility, be detail oriented and committed to providing excellent service.

1. Answer telephones and direct the caller to the appropriate extension, transferring calls as appropriate.

2. Uphold customer services standards by greeting and signing in visitors in a positive and professional manner.

3. Maintain the order and cleanliness of all conference rooms, training room, mail rooms, employee breakroom, and all vacant offices.

4. Responsible for supporting mail distribution, faxes and flow of correspondence.

5. Order, repurpose, requisition, restock, and inventory office supplies and equipment for employee use.

6. Maintain contact database. Coordinate and maintain records for telephones and parking. Coordinate requests for information and data such as client, vendor, and property information etc..

7. Support corporate functions by providing meals and refreshments and organize meetings as requested.

8. Work with vendors and coordinate the maintenance of office equipment.

9. Develop and maintain filing systems, as directed.

10. Perform other administrative duties such as photocopying, faxing, filing, collating, ordering name tags, apparel etc. as assigned.

11. Schedule and coordinate meetings assist with projects, appointments, and travel arrangements for Executives.

12. Prepare and modify documents including correspondence, reports, forms, drafts, memos, and emails.

13. Support occupancy reporting process, as needed.

14. Coordinate the maintenance of corporate office and equipment

15. Support site move out process as needed.

16. Travel as required for in person classes and annual education conferences

17. Regular and reliable attendance during scheduled hours

Perform other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school diploma or general education degree (GED); or one to two (1-2) years administrative experience and / or training; or equivalent combination of education and experience.

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form.

Valid Driver's License.

Ability to operate basic office equipment such as telephones, typewriters, 10 key, photocopier, and fax machine.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk; reach with hands and arms. The employee must frequently lift and / or move up to 10 pounds and occasionally lift and / or move 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions and risk of electrical shock. The noise level in the work environment is usually moderate.

Cascade Management Inc. is an Equal Opportunity Employer dedicated to an inclusive and diverse environment.