Accounts Payable Specialist

Description

Job Title : Accounts Payable Specialist

Ministry / Department : Finance

Reports to : Accounting Manager

Status : Full-time, non-exempt, seasonal

Supervisory Role : No

Objective

This position is responsible for processing, verifying and posting invoices in an accurate and timely manner. The Accounts Payable Specialist also reviews financial information and supports accounting control procedures for The Church of Eleven22®, Hope's Closet® and The Retreat Center.

Key Responsibilities

• Perform day-to-day activities such as processing, verifying and posting invoices, processing disbursements, auto drafts and other functions for church operations, Hope's Closet retail and The Retreat Center
• Answer vendor inquiries and reconcile vendor statements
• Process and maintain 1099 statements
• Support month-end close process

Ensure all invoices, expense reports and payment requests are processed before the close deadline

Provide guidance on accounts payable software and systems to other team members when needed

Ensure compliance with internal controls related to accounts payable processes (e.g., proper authorization and documentation of payments)

Provide supporting documentation for accounts payable transactions, including invoices, payment authorizations and vendor contracts

Competencies

Education and Experience

Position Type / Expected Hours of Work

This is a full-time, non-exempt, and seasonal position. Days and hours of work may vary based on churches needs.

The church has several big events, ("All-Skates") throughout the year to help further the mission of Eleven22. These events are mandatory for all staff to be in attendance and may vary, depending on the vision cast for the current year.

Our entire staff family is called to action, so that we can continue to be a movement for all people to discover and deepen a relationship with Jesus Christ.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Ministerial Exception

The ministerial exception furthers the purposes of the Free Exercise and Establishment Clauses of the First Amendment by barring legal claims against church bodies by staff members who perform religious functions. All church pastors are subject to the exception, but a formal ministerial credential is not required. While there is no rigid formula to determine other church staff members that qualify, various factors are considered to determine which staff members are subject to the ministerial exception (please see handbook).

Staff members who qualify under the ministerial exception are not covered by federal and state employment and anti-discrimination laws. Please see the Human Resources Ministry team if you have questions on whether you are subject to the ministerial exception.

Code of Conduct

EEO Statement

The Church of Eleven22 provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, age, sex, national origin, disability status, genetics, protected veteran status or any other characteristic protected by federal, state or local laws. The Church of Eleven22 reserves the right to discriminate on the basis of religion to the full extent permitted by law.