General Statement
Montana State University Billings is a preferred employer in the region-WE WANT YOU!
The following are reasons why you should join our team :
- Work-life balance
- Holidays-10 paid holidays per year and 1 Floating Holiday
- Vacation- 15 days per year (New Employees to 10 years; after 10 years the accrual rate increases)
- Sick Leave – Earned at an accrual rate of .0416125 for each hour in pay status.
- Employee and Dependent Tuition Waiver
- Opportunities to engage in professional development opportunities
- Committed to employee wellness and access to a robust Employee Assistance Program
- Medical Benefits that are robust and affordable
Visit MUS Benefits to learn more about our benefit package including
Medical, Vision, and Dental
Life Insurance and Long Term Disability are incorporated into our benefits
Learn more about our retirement benefits at MUS Retirement
Opportunities for career growth and a variety of career pathsCampus vibrancy- coffee shops, FREE attendance to MSUB concerts, athletic events, and lectures, access to recreation center, library, etc.Beautiful campus environment that features our MSUB Mile walking pathDuties and Responsibilities DUTIES and RESPONSIBILITIE
Accounts Payable Duties and Responsibilities :
Review and audit all Banner Payment Authorizations submitted for processingAudit of all payments requested backup,Audit of University agreements or contracted services,Fund Controller Approval signers, Auditing Departments on all Policies,Process all Banner payment authorizations that pass audit checks in Banner or by Credit CardReview & process the Team Travel advance requestsUnderstand the Accounts Payable Process for reimbursements with balances due on Accounts ReceivableReview and respond to correspondence within the Accounts Payable Shared EmailReview and respond to correspondence within the Business Services DocuSign shared emailUtilize Banner Finance and Accounts Payable ModulesTrack and manage DocuSign Documents and related processesAssist in accounting for all Fiscal Year End Accounts Payable orders and paymentsAssist in accounting for all Fiscal Year End required accrual ordersTrain University Staff as needed in various systems across the office / universityGuide university departments to comply with State, OCHE, BOR policies and proceduresOversee University copier processesMaintain contingent check processingManage the University Purchasing Card and Travel Expense processes in Chrome RiverComplete Invoice and Statements processesReport any non-compliance with University departmentsMailroom Duties and Responsibilities :
Process packages and deliverySort incoming mailOperate the postal machine to manage postage servicesAssist and guide students in mailing packages by USPS requirementsOther Business Services Duties and Responsibilities :
Manage Electronic Document Management in Banner Finance / Student / Etc.Oversee DocuSign process templates and process workflowsEnsure compliance with PCI DSS standardsUtilize SaaS reportingTrain university employees on Business Services processesManage Printing ServicesSupport CBORD and student copier printing systemsAble to perform Cashier functions within BannerManage cash and credit card deposit process and reportingOversee electronic check deposit processes and reportingAble to reconcile daily cashier transactions and checkout proceduresAssist in Fiscal Year End cash count auditsTrain all University Employees daily on Chrome River Travel and Expense Management processesUnderstand and support eCommerce (nonAR)Apply Business Service Policies & Procedures for audit complianceMaintain Vendor records and ensure compliance with requirementsManage Accounts Receivable accounts and maintenanceFoster and Maintain cross campus working relationshipsMaintain Cross training throughout Business Services positions for steady work-flow when positions are vacated.QUALITIES :
Reliable and Dependable – Follows through on tasks and maintains a professional manner.Quality and Quantity of work – Demonstrates the ability to problem solve and manage tasks.Excellent oral communication skills – speaks persuasively in positive or negative situations; listens and gets clarification; responds well to questions; participates in meetings.Excellent written communication skills – writes informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.Excellent customer service skills – manages difficult or emotional customer situations; responds promptly to customer needs; meets commitments.Excellent Teamwork and ability to cross trainPHYSICAL DEMANDS :
Extensive Computer / screen time 7+ hoursSitting / standing long periods of timeMultitaskingCustomer interaction, analyzing Verbal and written communicationRequired Qualifications – Experience, Education, Knowledge & Skills Education Required :
Associates Degree in a related field, or any equivalent combination of education and experienceExperience Required :
Minimum of two (2) years of accounting related experience.Knowledge of basic office procedures and bookkeeping practicesAbility to understand and apply policies, procedures, rules and regulationsExperience with Computer and Software processes.Ability to sort incoming and outgoing mail.Effective written and verbal communication skillsDemonstrated quality customer serviceDemonstrated Computer SkillsPreferred Qualifications – Experience, Education, Knowledge & Skills Education Preferred :
Bachelor’s Degree in a related field, or any equivalent combination of education and experience.Experience Preferred :
University experience preferredBanner experience preferredAccounts payable experience preferredThe Successful Candidate Will Special Requirements Physical Demands