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Accounts Payable Accounting Associate.
Accounts Payable Accounting Associate.Montana State University Billings • Billings, Montana, US
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Accounts Payable Accounting Associate.

Accounts Payable Accounting Associate.

Montana State University Billings • Billings, Montana, US
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General Statement

Montana State University Billings is a preferred employer in the region-WE WANT YOU!

The following are reasons why you should join our team :

  • Work-life balance
  • Holidays-10 paid holidays per year and 1 Floating Holiday
  • Vacation- 15 days per year (New Employees to 10 years; after 10 years the accrual rate increases)
  • Sick Leave – Earned at an accrual rate of .0416125 for each hour in pay status.
  • Employee and Dependent Tuition Waiver
  • Opportunities to engage in professional development opportunities
  • Committed to employee wellness and access to a robust Employee Assistance Program
  • Medical Benefits that are robust and affordable

Visit MUS Benefits to learn more about our benefit package including

Medical, Vision, and Dental

Life Insurance and Long Term Disability are incorporated into our benefits

Learn more about our retirement benefits at MUS Retirement

  • Opportunities for career growth and a variety of career paths
  • Campus vibrancy- coffee shops, FREE attendance to MSUB concerts, athletic events, and lectures, access to recreation center, library, etc.
  • Beautiful campus environment that features our MSUB Mile walking path
  • Duties and Responsibilities DUTIES and RESPONSIBILITIE

    Accounts Payable Duties and Responsibilities :

  • Review and audit all Banner Payment Authorizations submitted for processing
  • Audit of all payments requested backup,
  • Audit of University agreements or contracted services,
  • Fund Controller Approval signers, Auditing Departments on all Policies,
  • Process all Banner payment authorizations that pass audit checks in Banner or by Credit Card
  • Review & process the Team Travel advance requests
  • Understand the Accounts Payable Process for reimbursements with balances due on Accounts Receivable
  • Review and respond to correspondence within the Accounts Payable Shared Email
  • Review and respond to correspondence within the Business Services DocuSign shared email
  • Utilize Banner Finance and Accounts Payable Modules
  • Track and manage DocuSign Documents and related processes
  • Assist in accounting for all Fiscal Year End Accounts Payable orders and payments
  • Assist in accounting for all Fiscal Year End required accrual orders
  • Train University Staff as needed in various systems across the office / university
  • Guide university departments to comply with State, OCHE, BOR policies and procedures
  • Oversee University copier processes
  • Maintain contingent check processing
  • Manage the University Purchasing Card and Travel Expense processes in Chrome River
  • Complete Invoice and Statements processes
  • Report any non-compliance with University departments
  • Mailroom Duties and Responsibilities :

  • Process packages and delivery
  • Sort incoming mail
  • Operate the postal machine to manage postage services
  • Assist and guide students in mailing packages by USPS requirements
  • Other Business Services Duties and Responsibilities :

  • Manage Electronic Document Management in Banner Finance / Student / Etc.
  • Oversee DocuSign process templates and process workflows
  • Ensure compliance with PCI DSS standards
  • Utilize SaaS reporting
  • Train university employees on Business Services processes
  • Manage Printing Services
  • Support CBORD and student copier printing systems
  • Able to perform Cashier functions within Banner
  • Manage cash and credit card deposit process and reporting
  • Oversee electronic check deposit processes and reporting
  • Able to reconcile daily cashier transactions and checkout procedures
  • Assist in Fiscal Year End cash count audits
  • Train all University Employees daily on Chrome River Travel and Expense Management processes
  • Understand and support eCommerce (nonAR)
  • Apply Business Service Policies & Procedures for audit compliance
  • Maintain Vendor records and ensure compliance with requirements
  • Manage Accounts Receivable accounts and maintenance
  • Foster and Maintain cross campus working relationships
  • Maintain Cross training throughout Business Services positions for steady work-flow when positions are vacated.
  • QUALITIES :

  • Reliable and Dependable – Follows through on tasks and maintains a professional manner.
  • Quality and Quantity of work – Demonstrates the ability to problem solve and manage tasks.
  • Excellent oral communication skills – speaks persuasively in positive or negative situations; listens and gets clarification; responds well to questions; participates in meetings.
  • Excellent written communication skills – writes informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.
  • Excellent customer service skills – manages difficult or emotional customer situations; responds promptly to customer needs; meets commitments.
  • Excellent Teamwork and ability to cross train
  • PHYSICAL DEMANDS :

  • Extensive Computer / screen time 7+ hours
  • Sitting / standing long periods of time
  • Multitasking
  • Customer interaction, analyzing Verbal and written communication
  • Required Qualifications – Experience, Education, Knowledge & Skills Education Required :

  • Associates Degree in a related field, or any equivalent combination of education and experience
  • Experience Required :

  • Minimum of two (2) years of accounting related experience.
  • Knowledge of basic office procedures and bookkeeping practices
  • Ability to understand and apply policies, procedures, rules and regulations
  • Experience with Computer and Software processes.
  • Ability to sort incoming and outgoing mail.
  • Effective written and verbal communication skills
  • Demonstrated quality customer service
  • Demonstrated Computer Skills
  • Preferred Qualifications – Experience, Education, Knowledge & Skills Education Preferred :

  • Bachelor’s Degree in a related field, or any equivalent combination of education and experience.
  • Experience Preferred :

  • University experience preferred
  • Banner experience preferred
  • Accounts payable experience preferred
  • The Successful Candidate Will Special Requirements Physical Demands

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    Account Payable • Billings, Montana, US

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