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Facilities Coordinator / Front Desk Support

Facilities Coordinator / Front Desk Support

AtWorkTemecula
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Job description

Job Title :  Facilities Coordinator / Front Desk Support

Location :  Temecula, CA (On-site)

Pay Rate :  $22–$25 per hour

Position Summary :

We are seeking a highly organized and proactive Facilities Coordinator to join our team in Temecula. This role will be responsible for assisting with facilities administration and front desk duties. As the first point of contact for contractors, visitors, and vendors, this person will help maintain a safe, clean, and welcoming environment for all employees and guests.

The Facilities Coordinator will oversee daily operations related to office maintenance, supplies, and vendor coordination, while also supporting company-wide administrative tasks. This is an on-site position requiring hands-on engagement with facilities and staff.

Key Responsibilities :

Front Desk & Administrative Support :

  • Greet and assist visitors, manage mail and deliveries
  • Maintain office security by following safety procedures
  • Order and manage front office supplies inventory
  • Prepare meeting rooms and update meeting calendars
  • Track office expenses and assist with basic cost reporting
  • Refill and restock breakroom and kitchen supplies
  • Provide general administrative support across departments

Facilities Coordination :

  • Serve as primary contact for janitorial, HVAC, and maintenance vendors
  • Coordinate vendor schedules and ensure timely service
  • Receive and resolve facility maintenance requests
  • Assess and determine whether repairs should be handled in-house or outsourced
  • Maintain facilities inventory (furniture, tools, supplies, touch-up paint, flooring samples, etc.)
  • Oversee facility key management
  • Keep warehouse organized and updated, coordinate file storage, and perform yearly inventory

    • Operations & Events :

  • Maintain office coffee systems and ensure machines are cleaned and supplied daily
  • Manage booking requests for meeting rooms
  • Assist with preparation and setup for training, corporate, and sales meetings
  • Coordinate catering for meetings and company events
  • Support planning and execution of monthly employee engagement events
  • Help promote internal events and contests

    • Qualifications :

    Education & Certifications :

  • High school diploma or GED required

    • Experience :

  • 1+ year in a similar role (Facilities Coordinator, Office Manager)
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  • Hands-on experience with standard office equipment (printers, copiers, etc.)

    • Skills & Competencies :

  • Strong verbal and written communication skills
  • Professional demeanor and customer service attitude
  • Detail-oriented with strong organizational and time-management abilities
  • Ability to multitask and adapt to a fast-paced environment
  • Resourceful and proactive problem-solver
  • Basic knowledge of facility maintenance and troubleshooting

    • If you meet the requirements above and are ready to take on this rewarding role, please submit your resume today.

    Job Type : Full-time

    Pay : $22.00 - $25.00 per hour

    Expected hours : 40 per week

    Benefits :

  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

    • Schedule :

  • 8 hour shift
  • Monday to Friday

    • Work Location : In person

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    Front Desk Coordinator • Temecula