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Administrative Assistant

Administrative Assistant

South Texas CollegeMcAllen, Texas
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Posting Details

General Statement of Job General Statement of Job The Administrative Assistant provides administrative support to the University Relations and Articulation Center Director by performing the following essential duties and other duties as assigned. Specific Duties and Responsibilities Specific Duties and Responsibilities

  • Provides administrative support and assistance to the University Relations and Articulation Center Director.
  • Facilitates communications, plans and follows-up on administrative matters.
  • Processes administrative and clerical affairs of the University Relations and Articulation Center Director.
  • Assists with compiling, typing and tracking reports, as directed.
  • Coordinates projects / reports with other departments and divisions.
  • Manages and / or monitors multiple projects and coordinated tasks, with some weekend and evening work required to meet strict deadlines.
  • Handles inquiries and exercises sound judgment in referral of inquiries to appropriate staff.
  • Assists students with general questions regarding transfers to other institutions.
  • Assists and directs students to appropriate services at South Texas College.
  • Seeks to solve problems, address concerns, and plans ahead with great attention given to customer service, project quality, and exact detail.
  • Assists with annual budget development and subsequent preparation, including but not limited to monitoring budget, tracking of requisitions and purchase orders, and processing reconciliations.
  • Orders and maintains supplies and arranges for equipment maintenance.
  • Coordinates and processes travel arrangements, authorizations / vouchers, mileage reimbursements, and applicable forms.
  • Conducts inventory on all department’s assets and office supplies, as needed.
  • Coordinates office schedule (e.g. trainings and / or retreats).
  • Prepares payroll documentation, as needed.
  • Assists with interdepartmental projects, as assigned.
  • Performs other duties as assigned.

Position Information Posting Number SP2584 Position Title Administrative Assistant Department AA-Transfer and Educational Advancement Center Temporary End Date (if applicable) Location Pecan E-Class Classified FLSA Non-Exempt Min Salary $33,800 Salary Range

  • Required Education and Experience 1. To qualify, one of the following must be met :
  • Associate’s degree
  • A minimum of 60 earned college hours

    • 2. At least two (2) years of work experience in a professional work setting required. Required Knowledge, Skills and Abilities

  • Excellent oral, written and interpersonal communication skills.
  • Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills.
  • Good critical-thinking and problem-solving skills.
  • Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines.
  • Ability to work independently as well as a team player within department and with others.
  • Demonstrated commitment to achieving the vision and mission of South Texas College.
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
  • Ability to write routine reports and correspondence.
  • Ability to speak effectively before groups of students, customers or employees of organization.
  • Ability to apply practical understanding to carry out instructions furnished in written, oral, or diagram form.
  • Ability to deal with problems involving several concrete variables in standardized and non-standardized situations.

    • Checks, Certificates, Licenses, and Registrations

  • Security Sensitive position : All applicants are subject to a criminal background check under South Texas College policy.
  • In addition, subject to a federal background check.

    • Physical Requirements

  • Exerting up to 10 pounds of force occasionally and / or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
  • Bending the body downward and forward by bending leg and spine.
  • Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
  • Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
  • Applying pressure to an object with the fingers and palm.
  • Perceiving the nature of sounds at normal speaking levels with or without correction.
  • Ability to receive detailed information through oral communication, and to make the discrimination in sound.
  • Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
  • Ability to make rational decisions through sound logic and deductive processes.
  • Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
  • Sitting particularly for sustained periods of time.
  • Bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
  • Close visual acuity to perform an activity such as : preparing and analyzing data and figures; transcribing; viewing a computer terminal; and / or extensive reading.
  • Mobility to accomplish tasks, particularly for long distances or moving from one work site to another.

    • Working Environment The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.

    Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job. Posting Detail Information Desired Start Date 08 / 26 / 2024 Close Date 08 / 19 / 2024 Open Until Filled (overrides Close Date) No Special Instructions to Applicants

    This is an online only application

    Thoroughly redact or block security sensitive information including social security number, date of birth, age, citizenship status, sex / gender, ethnicity, marital status and applicant photos from all documents. Failure to block such information will render the application incomplete. For further information, click here . All uploaded documents become part of the applicant’s application and are viewable to personnel involved in the hiring process.

    Transcripts

    Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).

    Foreign transcripts

    Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College : NACES Members

    Candidate Review Start Date Annual Security Report and Non-Discrimination Statements Notice of Non-Discrimination

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