Administrative Assistant

About this Position

Posting Detail Information

Position Number

HR0576.00000

Position Title

Administrative Assistant

Job Type

Staff

FT / PT

Part-Time

Employee Class Description

C3-Staff PT (ed. support)

General Position Description

Responsible for providing routine to moderate level administrative duties to ensure the smooth, efficient, and professional operation of the department. Serves as the primary point of contact and resource for faculty, staff, and students, offering expertise in resolving issues, addressing concerns, and responding to requests. Acts as a strategic liaison between departmental personnel and senior leadership.

Flexible Work Arrangement

Fully On-site : Employee performs all of their job duties at a Valencia College location, with flexibility in the work schedule, if appropriate.

Grade

2022

Exemption Status

Non-Exempt

Posting Number

S3617P

Location(s)

Orlando, FL 32811 - West Campus, Kissimmee, FL 34744 - Osceola Campus

Proposed Work Schedule (Please note hours subject to change based on business needs)

Up to 25 hours / week (Some evenings may be required based on business needs) :

• West Campus - Available Monday through Friday
• Osceola Campus - Available 3-4 days per week

Number of Vacancies

Posting Start Date

10 / 30 / 2025

Posting End Date

11 / 06 / 2025

Open Until Filled

No

Quicklink for Posting

https : / / valenciacollege.peopleadmin.com / postings / 40950

Posting Detail Information

Temporary Position (Temp or Grant Funded) Details

Salary Range

$16.72 per hour

Essential Job Functions

Description of Job Function

1. Provides administrative and clerical support to ensure efficient operation execution of routine departmental functions. Maintains and organizes records related to students, faculty, programs, and departmental activities.

Description of Job Function

2. Coordinates with other academic divisions to ensure room scheduling, required equipment, facilities utilization, & documentation processing.

Description of Job Function

3. Supports the administrator in maintaining and monitoring departmental budgets and expenditures, including but not limited to preparation, analysis and research as needed.

Description of Job Function

4. Coordinates travel arrangements for department administrators; prepares and processes expense reports for departmental travel and monitor expenditures.

Description of Job Function

5. Supports department staff by managing calendars, scheduling meetings, handling basic correspondence, and helping with routine paperwork and forms. Ensures documents are completed and shared with others on time.

Description of Job Function

6. Coordinates internal and external events and activities by arranging necessary facilities, staffing, and scheduling, while preparing written materials such as procedural manuals, instructional documents, and promotional content.

Description of Job Function

7. Generates various reports and documentation by researching, compiling, and analyzing data to support supervisor in organizational functions and decision-making.

Description of Job Function

8. Communicates and enforces organizational policies and procedures, manages unique requests, and provides ongoing support to internal and external stakeholders.

Description of Job Function

9. Answers incoming telephone calls for the department, answers questions, resolves issues, take messages or forwards calls to the appropriate person or department.

Description of Job Function

10. May support faculty and staff hiring, contract development, on-boarding, and payment processing.

Description of Job Function

11. Performs other related duties as assigned.