Administrative Assistant

Are you organized, creative, and eager to grow in real estate? Luxe Local Real Estate is looking for a dynamic, full-time Real Estate Marketing & Operations Assistant to join our growing team in West Chester, PA. This hybrid role is perfect for someone who thrives on variety, balancing behind-the-scenes coordination, marketing execution, and hands-on client support during showings and open houses. You’ll play a pivotal role in keeping our team organized, our marketing sharp, and clients delighted. If you’re ready to learn, contribute, and grow alongside a high-performing team, this is your opportunity. This is a hybrid role that blends administrative excellence, marketing creativity, and client-facing support. You’ll manage systems and communications that keep our team organized, listings polished, and clients informed, assist in marketing efforts (social media, listing promotions, events), and occasionally serve as a showing partner or open house host. Work Schedule (Full-Time, 40–45 hrs / week) :

• Sunday–Thursday (10 AM–6 PM) : Core hours focused on administrative, marketing, and client-facing tasks
• Flexibility for occasional evening showings, events, or adjusted hours based on team and client needs
• Friday and Saturday are typically off (with occasional weekend coverage for special events or listings) We value work-life balance — weekday flexibility is provided when weekend coverage is needed. Compensation & Benefits
• Base Salary : $50,000–$60,000 (based on experience)
• Performance Bonuses : Potential to earn an additional $10,000–$20,000+ annually
• Per open house stipend ($100–$150)
• Per closing bonus ($250–$500)
• Marketing performance incentives
• PTO + flexible hours after probationary period
• Opportunities for growth into operations, marketing, or sales roles Responsibilities :
• Provide daily administrative support to ensure smooth operations and efficient communication across the team
• Manage and update CRM, listings, and client records to ensure all data is accurate and up to date
• Oversee email and calendar management for lead agents, prioritizing tasks and appointments
• Assist with marketing campaigns , including social media content, listing materials, newsletters, and print pieces
• Create and maintain systems, checklists, and templates to improve efficiency and organization
• Track and report key metrics related to marketing, listings, and client activity
• Serve as a showing partner and open house host for listings and new construction properties
• Coordinate client events, pop-bys, and community marketing efforts
• Handle client communication —responding promptly and professionally to inquiries, feedback, and follow-up needs
• Assist with vendor coordination for photography, signage, staging, and inspections
• Support budget tracking and expense reporting for marketing and operations
• Research and propose marketing ideas, tools, or process improvements to enhance team performance
• Maintain a positive, proactive, and professional presence in all team and client interactions Qualifications : Required Skills & Experience
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and tasks independently
• Excellent written and verbal communication skills , with a professional and friendly client-service mindset
• Proficiency with CRM systems , Google Workspace or Microsoft Office, and basic project management tools
• Experience with social media platforms , basic content creation, and digital marketing workflows
• Ability to problem-solve, anticipate needs, and maintain attention to detail in a fast-paced environment
• Comfortable working in a hybrid schedule and supporting occasional evening / weekend events or showings
• Valid driver’s license , reliable transportation, and ability to travel to showings, open houses, and vendor appointments
• Ability to work both independently and collaboratively as part of a high-performing team Preferred Skills
• Experience in real estate marketing , listing coordination, or client services
• Familiarity with Canva, Adobe Creative Suite, MLS platforms , and / or social media scheduling tools
• Background in event coordination , hospitality, or customer-facing roles
• Experience supporting real estate agents , operations managers, or marketing teams
• Understanding of real estate transaction timelines, listing prep, and vendor coordination Compensation : $60,000 - $65,000+ OTE
• Provide daily administrative support to ensure smooth operations and efficient communication across the team
• Manage and update CRM, listings, and client records to ensure all data is accurate and up to date
• Oversee email and calendar management for lead agents, prioritizing tasks and appointments
• Assist with marketing campaigns, including social media content, listing materials, newsletters, and print pieces
• Create and maintain systems, checklists, and templates to improve efficiency and organization
• Track and report key metrics related to marketing, listings, and client activity
• Serve as a showing partner and open house host for listings and new construction properties
• Coordinate client events, pop-bys, and community marketing efforts
• Handle client communication—responding promptly and professionally to inquiries, feedback, and follow-up needs
• Assist with vendor coordination for photography, signage, staging, and inspections
• Support budget tracking and expense reporting for marketing and operations
• Research and propose marketing ideas, tools, or process improvements to enhance team performance
• Maintain a positive, proactive, and professional presence in all team and client interactions

Compensation :

$60,000-$65,000 per year