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Administrative Assistant

Administrative Assistant

Spectrum Health Systems, IncWorcester, MA, United States
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Job Details

Job Location

Worcester, MA

Position Type

Full Time

Education Level

High School

Salary Range

20.00 - $21.00 Hourly

Job Shift

2nd Shift / Evenings

Job Category

Customer Service

Description

Location : Westborough, MA - Programs located at our Westborough Treatment Campus. Staff may be placed at any of the several programs located on the campus. Nursing staff are cross-trained to cover all programs and levels of care.

Pay rate : $20.00-$21.00 / hour

Schedule : Part-time, weekends only Friday / Saturday 2nd shift. 16 hours per week

Benefits :

  • 401k with company contribution
  • Discounts on wide array of services / entertainment

The Administrative Assistant is responsible for :

  • Performing a variety of administrative duties in support of clinical and programmatic operations.
  • Ordering of office supplies and maintaining inventories of those supplies for assigned programs.
  • Ordering linens, towels, hygiene products, printed materials, and other various items necessary for program operations and maintaining inventories.
  • Overseeing office equipment maintenance and contacting vendors as needed for items such as copiers, phones, cable / internet, IT support services, etc.
  • Performing basic billing functions in support of the admissions department such as perform benefit verifications and other administrative billing tasks.
  • Clinical record filing system, including, management of discharge records, and coordinating pick-ups of records going to off-site storage companies and tracking of those records for retrieval as needed.
  • Tracking for completion of certain record documentation within the electronic health record system and sending reminders to staff of incomplete items.

    • Qualifications

    Qualifications :

  • Minimum of high school diploma or GED required.
  • Two years of experience and expertise in office / clerical support, preferably in a healthcare setting preferred.
  • Experience with billing or admissions processes in a healthcare setting are highly desirable.
  • Working knowledge of Windows and Microsoft Office, including Microsoft Word and Excel, preferred.
  • Must have knowledge of appropriate business correspondence protocol.
  • Must have excellent verbal, social and writing skills.
  • Must be able to express self adequately in written and oral communication and to communicate effectively in an interdisciplinary, culturally diverse setting with clients, families, staff and regulatory agencies.
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    Administrative Assistant • Worcester, MA, United States