Administrative Assistant

Lincoln Property CompanyCharleston, SC

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Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.

Under general supervision, the Administrative Assistant handles the routine and daily work of the Property Management office. Interfaces with tenants, client and service providers to relieve the Property Manager of clerical work and minor administrative and business detail by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Performs a variety of administrative tasks for property management office including phone support, drafting and distribution of correspondence, expense reporting, calendar maintenance and scheduling, coordination of meetings, filing, and copying.
Upon receipt, reviews and processes incoming system work orders and takes appropriate action in accordance with established policies and procedures.
Maintains property, tenant, and vendor contact listings for Property Manager.
Maintains service contracts, tenant leases, and insurance certificates and monitors expiration dates in accordance with prescribed standards.
May initiate rent collections correspondence with tenant.
Assists in the coordination of tenant newsletter, events and appreciation packages.
Codes and inputs invoices into accounting system and forwards original invoices to the Accounting department for payment on a regular basis.
Maintains property and administrative files and assists in the preparation of : Third Party documentsService / Vendor ContractsConstruction contracts and project documentsGeneral correspondence as directed

SUPERVISORY RESPONSIBILITIES

No formal supervisory responsibilities but may provide informal guidance and / or training to coworkers. May coordinate work order priorities for Maintenance Technicians.

EDUCATION AND EXPERIENCE

High School Diploma or General Education Degree (GED) required.

Associates Degree or higher preferred.

Two or more years of office administration experience required.

Background in property management preferred.

CERTIFICATIONS, LICENSES, REGISTRATIONS

None required.

COMMUNICATION SKILLS

Ability to read and interpret documents such as reports, policies and procedures, safety rules and ask clarifying questions to ensure understanding.

Ability to write routine reports and correspondence.

Ability to respond to common inquiries or complaints from client, vendors, tenants and supervisors.

Ability to effectively present information to small or large groups.

COMPUTER SKILLS

Intermediate to advanced skills with Microsoft Office Suite required.

OTHER SKILLS

Strong customer service skills

Strong interpersonal and problem-solving skills.

Basic analytical and mathematical skills required.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Interior office environment requires sitting for extended period of times, standing, and occasional lifting up to 20lbs.

SCREENING REQUIREMENTS

Selected candidate will be required to pass a criminal history background check.

Pay Range$18.50—$23.50 USD

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Administrative Assistant • Charleston, SC