Admin Coordinator

SSi PeopleThousand Oaks / California

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Job Title : Admin Coordinator

Location : Remote

Job Summary :

We are seeking a detail-oriented and proactive Admin Coordinator to provide high-level administrative support to our team. In this fully remote role, you will manage complex calendars, coordinate travel logistics, support meetings, and assist with document preparation and project tracking. The ideal candidate thrives in dynamic environments, is highly organized, and can handle multiple priorities with ease.

Job Responsibilities :

Manage multiple complex calendars and coordinate domestic / international travel arrangements.

Handle expense reporting and provide comprehensive administrative support.

Organize and lead meetings, both onsite and offsite, and manage administrative projects.

Assist in document preparation, formatting, and distribution for submissions.

Take, transcribe, and distribute meeting minutes; track projects and budgets.

Interact with outside vendors and various management levels.

Skills Required :

Strong administrative support experience with proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.

Ability to adapt to changing priorities and work in ambiguous situations.

Excellent organizational skills with a proactive approach to problem-solving.

Experience in tracking action items and maintaining team communication.

High school diploma or GED required; associate degree preferred.

About SSi People :

With over 26 years of industry experience, SSi People has built its reputation and expertise on putting people first. Everything we do works toward delivering an exceptional experience for our consultants, our clients, and our internal team. Through a genuine commitment to people in everything we do. We have developed refined processes and a stellar internal team to deliver talent quickly. More importantly, we focus on building long-term relationships, not transactions. Putting people first is just what we do well.

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from SSi People and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here : SSi People Privacy Policy

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Admin Coordinator • Thousand Oaks/ California