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Office Manager
Office ManagerZEALOT • Los. Angeles, CA, US
Office Manager

Office Manager

ZEALOT • Los. Angeles, CA, US
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Job Title :

  • Office Manager - LA About Us ZEALOT is an award-winning creative advertising agency, crafting bold print, AV, digital, and branding campaigns that captivate global audiences.
  • We blend artistry and strategy to elevate the biggest brands in film, streaming, and television.
  • At ZEALOT, we value diverse perspectives and foster an inclusive environment where all team members can thrive.
  • We're committed to nurturing talent and providing growth opportunities for those who demonstrate passion, dedication, and a pursuit of excellence.   Job Description ZEALOT is seeking a highly organized and proactive Office Manager to oversee the daily operations of the Los Angeles office and ensure a productive, well-maintained work environment.
  • The ideal candidate will be a skilled multitasker who can handle administrative responsibilities, facilities management, support staff needs and creates a welcoming and professional office environment.

Key Responsibilities Manage day-to-day office operations Opening the office each morning :

  • Disarming the alarm system and prepping for the space for the day.
  • Sit at reception and greet staff, sign-in any visitors and ensure they have signed an NDA.
  • Answer and direct phone calls for office.
  • Manage weekly food & grocery orders, including but not limited to :

  • Office groceries & supplies Catered lunches on Tuesdays Wednesday morning bagels Facilities Management Develop and maintain a working relationship with building management, Jamison.
  • Act as the point of contact for all facility needs with Jamison and external vendors.
  • Lead the planning for internal social events and team activities, working with the ZEALOT Culture Committee and Head of Operations.
  • Serve as the primary point of contact for employee questions and office-related issues Support onboarding / offboarding process for new employees in conjunction with the IT / Operations team + Human Resources.   Process and reconcile operational expenses.
  • Assist and support the production team for client gifts.
  • Jump in wherever needed to support the team, every day is a little different!
  • Qualifications 3+ years of experience in facilities management or administrative roles.
  • Highly organized, detail-oriented, reliable.
  • Experience with budget management and vendor relationships Event planning and coordination experience.
  • Proactive, positive and team-oriented attitude.
  • Problem-solving mindset with attention to detail and a strong ability to take initiative to get things done.
  • Ability to handle sensitive information with discretion.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Slack, Google Suite.
  • Additional Information :

  • Reports to : Head of Operations Regular business hours are Mon-Fri 10am to 7pm.
  • However, this shift requires hours of 9 :

  • 00am-6 : 00pm.
  • You must be able to work onsite in the office to be considered for this job.
  • Ability to work overtime and weekends on occasion, when necessary.
  • Salary Range :

  • $26.44 / hour ($55,000.00 annualized) based on experience   Powered by JazzHR
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    Office Manager • Los. Angeles, CA, US

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