HR Administrative Assistant

Job Summary :

The Human Resources & Administrative Assistant serves as a key operational and customer service support partner for the organization. This role is responsible for creating a positive first impression for employees, applicants, clients, and visitors by managing front‑office interactions with professionalism and empathy. The Assistant expertly handles multi‑channel communication-phone, email, digital systems-and ensures callers and visitors are triaged efficiently.

The position supports modern administrative operations, including electronic document management, digital filing systems, cloud‑based form updates, electronic signature workflows, and maintaining accurate record retention processes. Additional administrative functions include preparing communications, assisting with marketing materials, managing office inventory, coordinating internal events, and supporting travel and meeting logistics.

Within Human Resources, this role supports onboarding, including interview support, reference checks, background processes, I‑9 / E‑Verify, scheduling training sessions, and maintaining accurate personnel and credentialing data. The Assistant leverages HR technology platforms to track employee requirements, credential expirations, and mandatory training. This role collaborates to ensure compliance with regulatory, accreditation, and internal policy standards, and assists with the preparation of documentation for audits and surveys.

Qualifications :

§ Minimum 2 years of customer service experience in a professional, fast‑paced environment.

§ Strong ability to maintain confidentiality and handle sensitive information in compliance with privacy laws, ethical standards, and HR best practices.

§ Ability to interpret and apply state, federal, and accreditation requirements related to HR and healthcare operations.

§ Advanced proficiency with Microsoft Office Suite, including Excel, Word, Outlook, Teams, and ability to learn new software quickly.

§ Experience working with digital platforms such as HRIS systems, applicant tracking systems, electronic signature software, and shared‑drive file management.

§ Strong organizational skills with the ability to prioritize competing deadlines and work independently with minimal supervision.

§ Excellent interpersonal communication skills, including the ability to de‑escalate, problem‑solve, and provide high‑quality service to diverse groups.

§ Demonstrated ability to manage multiple projects simultaneously and maintain accuracy in a rapidly changing environment.

§ Strong attention to detail and commitment to professionalism.

§ Ability to follow policy, procedure, and direction while also identifying opportunities for workflow improvement.

Basic Skills

• Active listening and effective questioning.
• Clear and effective communication.
• Logical reasoning and problem-solving.
• Reading comprehension of work-related documents.
• Self-monitoring and continuous improvement.

Social Skills

Resource Management Skills

Problem Solving

Education :

High school graduate or GED

Experience :

Licensure / Certification :

§ Drivers License

Alliance Nursing is an Equal Opportunity Employer. We consider applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, marital status, or any other protected characteristic under federal, state, or local law. We comply with all applicable laws regarding reasonable accommodations for qualified individuals with disabilities. If you need assistance in the application process, please contact us.

Job Posted by ApplicantPro