Accounts Payable Specialist

The Accounts Payable Specialist is responsible for processing vendor invoices, ensuring timely payments, and maintaining accurate financial records. This role includes reviewing invoices for proper approval, responding to payment inquiries, managing early payment discounts and late fees, and ensuring checks are issued and distributed on schedule. The specialist also reviews vendor statements for discrepancies and processes credit memos or overpayments owed to Pappas.

Essential Job Duties and Responsibilities

The primary job duties and responsibilities of this position include but are not limited to :

• Review invoices to ensure proper authorization and compliance with company policies.
• Enter invoices and post EDI Viewer batches into the Great Plains accounting system.
• Review and post invoice batches entered by restaurant locations.
• Prepare and process payment run batches in accordance with due dates.
• Monitor outstanding invoices and follow up on those pending approval.
• Review vendor statements for accuracy; identify and resolve missing or past due invoices and unprocessed credit memos.
• Support the ongoing maintenance of the accounts payable function, including scanning invoices and retrieving documentation for account analysis.

Minimum Qualifications

Listed below are the minimum qualifications required to successfully perform this role. These qualifications are necessary for someone to be considered for this position.

Essential Physical Job Functions (with or without accommodation)

Americans with Disabilities Act (ADA)

Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done that will ensure an equal employment opportunity without imposing an undue hardship on the Company. Please contact teamresource@pappasrestaurants.com for assistance completing any forms or to participate in the application process.

Pappas Restaurants is an Equal Opportunity Employer.