Administrative Assistant / Office Manager

Job Description

Job Description

The administrative assistant will support a fast pace CEO and be responsible for a broad range of generalist HR administrative and coordinator duties. This position will require initiative, judgment, independent decision making and customer service skills. The professional in this position must project warmth and enthusiasm toward internal and external visitors. This person will be a proactive member of the team by volunteering and participating in events and committees while providing input and suggestions.

Responsibilities

Responsibilities include but are not limited to :

Answer, screen & route telephone calls and use appropriate telephone etiquette

Assists in responses to internal / external inquiries including letters, phone calls and coordination of in-person visits

Serve as an HR partner and assist in the recruitment and onboarding processes, benefits enrollment and administration, employee record keeping, training administration, etc.

Must have the ability to incorporate creative approaches to various projects by taking initiative and working independently

Prepare reports and / or special projects, which may include data collection, coordination, final copy preparation, distribution, etc.

Responsible for filing active and inactive employee documents and files

Respond to all employee and applicant inquiries in a courteous and professional manner within 24 hours of receiving the call

Must be able to develop in-depth knowledge of all department functions and communicate with high proficiency

Develop messages and effectively use vehicles to ensure consistent, integrated and comprehensive system of communications

Other duties as assigned

Draft letter

Track staff and manager schedules

Manage CEO Calendar

Requirements

Qualifications

A bachelor's degree or equivalent combination of education and / or experience required

Two years of clerical / administrative experience within Human Resources preferred

Advanced computer skills including Microsoft Office – Word, Excel and Outlook required; PowerPoint and Visio strongly preferred; Proficiency with Microsoft office products

Must operate well in a team environment as well as perform job duties with little supervision

Ability to work flexible schedules including nights, weekends, and holidays

Ability to maintain a flexible working attitude, while performing job duties in stressful situations or handling complex communication

Adhere to regulatory, departmental and company policies in an ethical manner

Must be able to professionally handle sensitive information and maintain complete confidentiality

Supports HR team with additional duties and projects as needed

Assists with receptionist duties and special projects as needed

Excellent organizational and multitasking skills

Excellent understanding of English, both written and verbal required. Spanish experience a plus

Must be a creative, high energy, hands on professional who can successfully multitask in a fast-paced environment.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Free Food & Snacks
• Wellness Resources