Scheduling Coordinator

Scheduler For Assisted Living And Memory Care

Scheduler for Assisted Living and Memory Care creates and manages staff schedules, ensuring adequate coverage for all shifts, while also handling time-off requests and addressing call-outs. This role is crucial for maintaining quality care and smooth operations in these facilities.

Key Responsibilities :

• Schedule Creation and Management : Developing daily and master schedules for nursing staff (including caregivers medication aides) and other support staff.
• Shift Coverage : Ensuring each shift is adequately staffed based on resident census, call-offs, and scheduled time-off.
• Addressing Staffing Needs : Filling open shifts, managing call-outs, and coordinating with staffing agencies when necessary.
• Time-Off Management : Reviewing and approving time-off requests, and communicating accommodations to staff.
• Attendance Tracking : Monitoring employee attendance (tardiness, absences), and reporting issues to management.
• Communication : Maintaining clear communication with staff regarding schedules, changes, and staffing needs.
• Compliance : Ensuring schedules comply with staffing ratios and regulations.
• Administrative Tasks : Assisting with various administrative and clerical tasks, such as updating timecards and maintaining employee files.
• Payroll : May be involved in the bi-weekly timecard approval process for payroll.
• Maintaining Staff Availability : Keeping an updated list of available PRN (as-needed) staff.
• Orientation : Ensuring newly hired staff have schedules on their first day.