Operations Coordinator

Job Description

Job Description

WAGE :

Wage is based upon experience but will range between $23-25

SCHEDULE :

Scheduled hours will be between 8 : 30am-5 : 30pm Monday – Friday.

JOB SUMMARY :

The position will work closely with all aspects of operations, administration, and leadership to coordinate business processes and operational procedures and to improve communications between multiple divisions to ensure organizational effectiveness.

Duties and responsibilities include scheduling meetings and appointments, assisting daily with customer care coverage, and providing general administrative support to our employees. Previous experience as an Office Administrator or Project Manager would be an advantage. Successful Operations Coordinator should also have experience with a variety of office software (email tools, spreadsheets, and databases) and be able to accurately handle administrative duties. The Operations Coordinator should be able to assist in the smooth running of the operations and help to improve company procedures and day-to-day operation.

ESSENTIAL FUNCTIONS :

• Organize and schedule Operations appointments and meetings.
• Write and distribute email, correspondence memos, letters, reporting and forms as directed internally and externally.
• Assist daily with Customer Care coverage and act as backup as needed.
• Participate in daily Operations Huddles in an administrative support role.
• Coordinate compliance of office policies and procedures with Human Resources.
• Assist / organize Quality Assurance tickets.
• Assist HR by providing information for PTO requests, disciplinary forms, accident reports, and incident reports.
• Daily organization / compilation / distribution of ET timekeeping, shortages, and GPS reporting to operations.
• Liaise with all departments.
• Other duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES :

QUALIFICATIONS :

WORKING ENVIRONMENT :

The work is performed in an office environment.

PHYSICAL DEMANDS :

The work is primarily sedentary in nature but may require occasional walking, standing, bending, and carrying items weighing less than fifty pounds. This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.

ADDITIONAL DETAILS :

Direct Deposit Pay every other Friday. Medical, Dental, Vision Insurance and 401K with a company match available for full-time employees working 30+ hours per week. Paid Holidays after 90 days for full-time employees working 30+ hours per week. PTO accumulation for full time employees working 30+ hours per week.

ABOUT HERITAGE BUILDING MAINTENANCE :

Heritage Building Maintenance is a commercial janitorial management company dedicated to providing superior contract custodial services using the most advanced products and technologies available. Our staff focuses on a culture of teamwork, trust, and community.

Heritage is an Equal Opportunity Employer.

It is the policy of Heritage Building Maintenance to provide equal employment opportunity to all employees and applicants for employment and not to discriminate on any basis prohibited by law, including race, color, sex, age, pregnancy, religion, national origin, citizenship status, disability, marital status, sexual orientation, gender identity, military service, genetic information, or any other protected class as defined by local, state, or federal statute. It is our intent that equal employment opportunities will be provided in employment, recruitment, selection, compensation, benefits, promotion, demotion, layoff, termination, and all other terms and conditions of employment.