Executive Assistant

We are seeking an experienced Executive Assistant to provide comprehensive administrative and operational support for a business unit or department. This role involves managing day-to-day office functions, coordinating deliverables, supporting budgeting activities, and ensuring smooth communication across internal and external stakeholders.

What you will be doing :

Oversee office operations, including document management, workflow, filing systems, supply ordering, and records maintenance

Manage front desk activities, visitor reception, and phone call routing

Monitor project deliverables and deadlines, ensuring timely submission and follow-up

Process and distribute reports and documents to relevant stakeholders

Assist with annual budgeting and expense tracking

Coordinate purchases, renewals, warranties, and subscriptions

Schedule and organize meetings, reserve rooms, and ensure proper setup

Prepare meeting minutes and distribute them promptly

Support internal and external events, including tours and presentations

Respond to inquiries and maintain a database of public requests

Draft content for newsletters, websites, and award applications

Assist with media coordination and public speaking preparation

Facilitate onboarding for new employees and contractors

Provide administrative assistance for personnel changes and evaluations

Maintain accurate records and ensure compliance with organizational standards

Prepare monthly activity reports and contribute to process improvements

What you need to be successful in this role :

Minimum 2 years of experience in an administrative or executive support role

Strong knowledge of office management principles and practices

Proficiency in Microsoft Office Suite and office equipment

Excellent organizational and communication skills

Ability to manage multiple priorities and work in a fast-paced environment

Familiarity with procurement processes and document control standards (e.g., ISO 9001) is a plus

Iteris anticipates paying an hourly rate between $23.00 and $25.00 for this role. Actual pay offered may be below or above these amounts, depending on the individual’s job-related knowledge, skills, and experience.

#LI-ONSITE

#executiveassistant

What’s in it for you :

401(k) with immediate matching and no vesting period

Generous Paid-Time-Off [PTO] benefits

Comprehensive medical, dental, and vision coverage

Life insurance

Medical reimbursement plans

Disability coverage

Education assistance program

In-house training programs

Iteris, Inc. is a provider of smart mobility infrastructure management solutions and part of the Almaviva Group businesses serving the transportation and logistics industry. Iteris’ cloud-enabled solutions help public transportation agencies, municipalities, commercial entities, and other transportation infrastructure providers monitor, visualize, and optimize mobility infrastructure to make mobility safe, efficient, and sustainable. As a pioneer in intelligent transportation systems technology, Iteris’ advanced detection sensors, mobility and traffic data, software-as-a-service offerings, and consulting services represent a comprehensive range of mobility infrastructure management solutions that serve customers in the United States and internationally. For more information, visit Iteris’ website at www.iteris.com.

The Almaviva Group designs, implements, and manages advanced technological solutions and systems and related logistics structures for companies and public administrations operating in a variety of sectors, including, but not limited to, transport, logistics, agriculture, digital health, defense and security, energy, utilities, financial services, industry, telecommunications, and media. For more information, visit Almaviva’s website at www.almaviva.it.

Iteris, Inc . is an Affirmative Action and Equal Employment Opportunity (EEO) employer. We do not discriminate on the basis of age, race, gender identity and expression, color, sexual orientation, marital status, pregnancy or related conditions (including breastfeeding), national origin / ancestry, religion, military / veteran status, genetic information, citizenship status or any other characteristic and group protected by applicable law. Iteris, Inc. complies with the Americans with Disabilities Act to ensure equal access to all qualified individuals with a physical or mental disability. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. A valid driver’s license may be required based on essential duties.

Job Details

Pay Type Hourly