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Executive Assistant
Executive AssistantMHW Search • Dallas, TX, United States
Executive Assistant

Executive Assistant

MHW Search • Dallas, TX, United States
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MHW Search has exclusively partnered with a Real Estate Private Equity firm in Dallas. We are in search of an Executive Assistant. The ideal candidate will provide top-level assistance for high level executives. Please apply for more information.

Executive Support

  • Provide direct support to the company’s two partners on both business and personal matters
  • Manage calendars, schedule meetings, coordinate travel, and handle reservations
  • Assist with tracking and follow up on projects, deadlines, and deliverables
  • Prepare and edit reports, letters, presentations, and other documents on behalf of leadership
  • Act as a gatekeeper and handle inbound communication (calls, emails, voicemails)
  • Perform personal tasks (e.g. errands, booking travel, scheduling appointments, researching / purchasing gifts and other items, home maintenance coordination, taking vehicles for maintenance, paying bills, etc.)

Bookkeeping / Finance

  • Utilize QuickBooks Online to manage basic bookkeeping tasks including recording and reconciling bank and credit card transactions and generating monthly P&L reports
  • Prepare checks and bill payments, deposit checks, and monitor bank accounts Office Administration
  • Oversee office operations to keep the office organized and running smoothly
  • Act as the point of contact for vendors, suppliers, and building management
  • Order and manage office supplies, equipment, and snacks / drinks to keep the office stocked
  • Ensure the office environment is clean and welcoming for visitors
  • Maintain office records, contact databases, and filing systems (paper and digital)
  • Maintain an organized, professional, and welcoming office environment
  • Coordinate onboarding processes for new hires (e.g. IT setup, documentation, etc.)
  • Assist with payroll processing and data collection (e.g., timesheets, PTO tracking, mileage reimbursements)
  • Assist with managing benefits coordination, including health insurance enrollment and communication
  • Help implement and uphold company policies and best practices

    • Investor & Team Communication

  • Serve as a liaison with investors regarding payments, documentation, and distribution of tax forms
  • Maintain and manage a shared company calendar, coordinating internal meetings, team events and lunches
  • Proactively monitor, organize, and respond to multiple email accounts
  • Attend and take notes during weekly team meetings

    • General

  • Proactively find tasks, anticipate needs and take initiative during slower periods
  • Learning, implementing and utilizing new technologies for payroll processing, coordinating company tasks, reporting to investors, recurring company website updates, and company LinkedIn posts
  • Handle miscellaneous projects and tasks as assigned
  • Use discretion and integrity while handling confidential information

    • QUALIFICATIONS & REQUIREMENTS

  • Minimum of 3+ years of relevant experience
  • Self-Starter with the ability to work in a fast-paced environment while mostly working independently
  • Highly organized, thorough, and detail oriented
  • Ability to multi-task, prioritize tasks, meet deadlines, and adapt to shifting demands
  • Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Ability to quickly adopt new technology
  • Experienced with basic bookkeeping software (e.g. QuickBooks Online)
  • Ability to take an unclear assignment and figure it out
  • Strong written and verbal communication skills with a professional demeanor
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