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Executive Assistant

Executive Assistant

HuntingtonColumbus, OH, US
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Executive Assistant

We are seeking a highly proactive and detail-oriented Executive Assistant to provide strategic and administrative support to our Marketing Leadership Team. This role goes beyond traditional scheduling and coordinationyou will be an integral partner in ensuring the team operates efficiently, anticipates needs, and executes with speed and precision.

The ideal candidate is forward-thinking, thrives in a fast-paced environment, and brings exceptional organizational skills to manage complex calendars, prioritize competing demands, and keep projects moving. You will be trusted with sensitive information and help create an environment where the team can focus on high-impact work.

Key Responsibilities

Executive & Calendar Management

  • Manage complex, dynamic calendars for multiple senior marketing leaders, prioritizing and resolving scheduling conflicts.
  • Anticipate needs by preparing materials, agendas, and information ahead of meetings and events.
  • Coordinate travel arrangements, accommodations, and itineraries with precision and cost-effectiveness.
  • Looking ahead and anticipating conflicts, schedule challenges and needs

Operational & Team Administration

  • Maintain department documentation, contact lists, organizational charts, and shared resources.
  • Manage team training schedules and other team communication, ensure deadlines are met and priorities are reinforced
  • Coordinate and support internal marketing events, town halls, and offsites.

    • Strategic & Proactive Support

  • Anticipate challenges and identify solutions before issues arise.
  • Continuously look for ways to improve processes, increase efficiency, and enhance team collaboration.
  • Act with urgency and confidence, ensuring the leadership team can focus on strategic priorities without distraction.

    • Basic Qualifications :

  • High School Diploma
  • 5+ years of experience supporting senior executives, preferably in a marketing, advertising, or fast-paced corporate environment.

    • Preferred :

  • Exceptional organizational skills with the ability to manage multiple priorities and meet tight deadlines.
  • Strong written and verbal communication skills; ability to interact with all levels of the organization.
  • Tech-savvy and proficient in tools such as Microsoft Office Suite, Outlook, Teams, and collaboration platforms (e.g., SharePoint, Slack).
  • High degree of professionalism, discretion, and confidentiality.
  • Demonstrated ability to work independently and make sound decisions in ambiguous situations.

    • Exempt Status : No = eligible for overtime pay

    Workplace Type : Office

    Certain positions outside our branch network may be eligible for a flexible work arrangement. We're combining the best of both worlds : in-office and work from home. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. Remote roles will also have the opportunity to come together in our offices for moments that matter. Specific work arrangements will be provided by the hiring team.

    Huntington will not sponsor applicants for this position for immigration benefits, including but not limited to assisting with obtaining work permission for F-1 students, H-1B professionals, O-1 workers, TN workers, E-3 workers, among other immigration statuses. Applicants must be currently authorized to work in the United States on a full-time basis.

    Huntington is an Equal Opportunity Employer.

    Tobacco-Free Hiring Practice : Visit Huntington's Career Web Site for more details.

    Note to Agency Recruiters : Huntington will not pay a fee for any placement resulting from the receipt of an unsolicited resume. All unsolicited resumes sent to any Huntington colleagues, directly or indirectly, will be considered Huntington property. Recruiting agencies must have a valid, written and fully executed Master Service Agreement and Statement of Work for consideration.

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    Executive Assistant • Columbus, OH, US