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Accounts Payable and Administration Specialist

Accounts Payable and Administration Specialist

Cornerstone General ContractorsAnchorage, AK, US
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Job Description

Title : Accounts Payable and Administration Specialist

Reports to : Accounting Manager

Annual Salary : $40K to $60K - DOE

Since 1993, Cornerstone General Contractors, Inc., has fostered a flexible approach to commercial construction based on cooperation, innovation, and accountability. A 100% Alaskan owned, managed, and staffed company, our team includes experienced personnel with the education, training, experience, relationships, and resource capacity to manage multiple projects of all sizes across the state. Presently, Cornerstone is seeking qualified applicants for the position of Estimating Manager.

JOB OVERVIEW

The Accounts Payable and Administration Specialist will be responsible for processing, reviewing, and accountability of all financial transactions and direct support to the Accounting Team and Executive Leadership Team. Activities include accountability of all credit card transactions, managing invoices and payments, reconciliation, serving as the first point of contact for all visitors, and other administrative office duties as needed. The Accounts Payable and Administration Specialist has a strong understanding of Accounts Payable, Administrative functions, and exceptional customer service skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES

ACCOUNTS PAYABLE

  • Responsible for the daily management and receipt of all vendor invoices; ensuring required information is accurate, recorded, and exported for Accounts Payable (AP) processing
  • Works as part of a team to ensure subcontract certified payroll and insurance tracking is accurate and completed in a timely manner
  • Completes a review and summary of weekly bank deposits and assists with bank account reconciliation
  • Responsible for receiving and recording all credit card receipts to assist with monthly credit card reconciliation
  • May be asked to assist with the review, importing, and processing of weekly payroll

ADMINISTRATIVE

  • Serves as the first point of contact for welcoming visitors to the company and provides exceptional customer service to VIPs, customers, vendors, and employees
  • Responsible for tracking, accountability, and documentation for all company vehicles to include registration, insurance, and maintenance receipts
  • Assist with coordinating all office meetings and events; responsible for setup and cleanup of conference room and other meeting locations, and assist with preparing all required materials
  • Responsible for the monthly audit and reporting for all office equipment and ordering necessary office supplies or service orders to keep equipment operational
  • Assists with other office duties and errands as needed

    • Required Skills / Abilities :

  • Excellent verbal, written, and interpersonal communication skills
  • Ability to operate independently and meet all required deadlines (i.e. accounting deadlines, payroll submission, etc.)
  • Ability to read, interpret and apply rules, regulations, policies and procedures within a heavily regulated industry
  • Ability to apply strong analytical and problem-solving skills to complex situations and positively affect overall outcomes
  • Proficient with Microsoft Office Suite or related software

    • Education and Experience :

    REQUIRED

  • High school diploma
  • Driver’s license and clean driving record
  • 1 year of office administrative experience
  • 1 year of accounting experience

    • PREFERRED

  • 2 years of construction industry-related experience
  • 2 years of payroll experience
  • 2 years of accounting experience

    • Physical Requirements :

  • Prolonged periods of sitting at a desk and working on a computer
  • Must be able to lift up to 15 pounds at times
  • Must be able to drive and pick up supplies and other items as needed

    • SUMMARY OF BENEFITS

  • Competitive salary and employee annual bonus program (up to 20% of base salary).
  • Medical, Vision, Dental insurance paid in full for employee, spouse, and kids (If applicable).
  • 401K plan with 2-5% matching.
  • PTO policy and following Holidays : Christmas Day through New Year's Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, and Friday after Thanksgiving.
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    Account Payable Specialist • Anchorage, AK, US