Associate Vice President for FinanceThe Claremont Colleges Services • Claremont, CA, United States
Associate Vice President for Finance
The Claremont Colleges Services • Claremont, CA, United States
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job_description.job_card.job_descriptionEqual Opportunity and Nondiscrimination Statement In addition to its commitment to a harassment-free educational and working environment, the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race, color, religion, sex (including gender, pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, age, physical disability, mental disability, medical condition or medical leave, marital status, sexual orientation, or any other category protected by law. The College also prohibits the harassment of any employee on any of these bases. Location : Claremont, CA Job Posting Title : Associate Vice President for Finance Job Details and Requirement : CLAREMONT MCKENNA COLLEGE Claremont McKenna College is a highly selective undergraduate institution ranked among the top liberal arts colleges nationally. It is part of The Claremont Colleges, which also includes Pomona College, Scripps College, Harvey Mudd College, Pitzer College, Claremont Graduate University, and Keck Graduate Institute. The Claremont Colleges consortium constitutes an academic community of more than 9,000 students. Claremont is located 35 miles east of downtown Los Angeles. BASIC FUNCTION The Associate Vice President for Finance provides support to the Vice President for Business and Chief Financial Officer in all aspects of College financial matters. This position performs a range of highly skilled financial and strategic planning functions, interacting frequently with the College’s senior leadership and Board of Trustees. DESCRIPTION OF DUTIES AND RESPONSIBILITIES ESSENTIAL FUNCTIONS : Supervise other members of the Business Office financial staff, including the Senior Director of Finance, the Director of Finance, the Senior Payroll Specialist, the Payroll Specialist, and the Associate Director of Student Accounts. Attend the Finance and Operations and the Audit and Compliance Committee meetings and prepare minutes and materials to support the work of these Board of Trustees Committees. This also includes presenting information directly to Committee members. Participate in high-level strategic initiatives and financial planning for the College and the broader TCCS consortium. Serve as a key resource in planning for the College’s overall financial strategy. Prepare analysis and support the all funds budget and financial plan development for the College, including preparing short and long-range models and preparing materials for Board of Trustees approval. This includes analysis and recommendations on all of the core budget variables, including tuition, room and board, compensation, endowment spending, and annual giving. Budget oversight through regular monitoring and forecasting. This includes meetings with key campus constituents throughout the year and periodic reporting on budget to actual status and forecast for the Finance and Operations Committee and the Board of Trustees. Coordinate with the Dean of Faculty to create and monitor the annual faculty salary and research budgets, including VERP program and status of faculty start-up and equipment accounts. This includes continued monitoring of the Kravis Department of Integrated Sciences (KDIS) program financial model. In partnership with the Office of Human Resources, oversee the annual staff salary budget, including facilitating the process for staff and faculty annual increases, and reconciliation of staff salary data to payroll records. Review and approve new staff position requisition forms for appropriate funding and headcount approval. Coordinate with the Director of the Robert Day Scholars Program to create and monitor the Robert Day Scholars Program annual budget and long-term financial planning model. Proactively work with Office of Admission and Financial Aid in planning for incoming and current CMC classes. This includes monitoring the use of the College’s financial aid resources and monitoring student loan funds, including analyzing the financial impact of institutional, federal, and state financial aid policies. Partner with the Advancement Office in monitoring all new gifts and restrictions. This includes regularly (at a minimum annually) reviewing the timing and collectability of all outstanding pledges. Regularly update and manage the College’s capital program, including annual reporting to the Board of Trustees and close partnership with CIMC / CIF for fund investment and management. As needed, participate in the College’s debt offerings and post-issuance compliance efforts. Partner with the Campus Planning team to create and maintain the College’s capital reserve and equipment forecast reports and major construction in progress cost reports. Review major construction in progress payment applications for timely submission, complete / accurate documentation, compliance with agreement terms, and required certifications / authorizations. Prepare and regularly review cash forecast to ensure proper coordination with TCCS, appropriate cash on hand for College needs, and maximum return on idle cash. Partner and oversee all activities of TCCS financial services as they relate to supporting the work of the College. Support the annual financial audit, federal funds audit, retirement audits, and 990 tax preparations with the auditors and TCCS. Assist in the preparation of audit schedules as needed and in the annual report for the College. Monitor and assess tax implications to College activities. In addition to the College’s annual 990 and 990T filing, this would include items related to endowment tax, payroll tax and sales and use tax to name a few. Develop and implement effective financial policies and procedures to support the work of the College through the Business Office. These areas include purchasing, accounting, budget management, federal grant compliance, student accounts, and payroll to name a few. Support as needed all related affiliates to CMC. This includes any separate but related entities such as CMC Holdings, Alumni Association and any that may be added in the future. Oversee off campus student housing (currently Kendry). This includes evaluating and signing annual leases of an appropriate quantity, regularly paying rent and utility commitments and coordinating campus shuttle service. Manage team and oversee accuracy and compliance related to payroll processing. This includes ensuring proper documentation on file before employment begins and supporting student employment through the Business Office. Manage team and oversee accuracy, timeliness and customer support related to student billing and collection, including all related software (currently Anthology and Transact). Prepare and respond to various financial surveys. Serve as Business Office liaison to ASCMC. This includes ensuring regular financial oversight, timely tax reporting, and appropriate compliance with applicable laws and regulations. Administer the Faculty and Executive Staff Housing Assistance Program. Provide analysis and support the College’s Arbol Verde Housing Program. Coordinate annual conflict of interest process for the Board of Trustees. Serve as a member of the Financial Officers Group, a cross consortium team of top financial officers from each Claremont School. Serve as a member of the Incident Management Team and participate in College drills and training, specifically with regard to the Finance function of the incident management structure. Develop and maintain financial reports in Workday, the College’s general ledger reporting system. Maintain and update the Business Office web page and online catalog information pertaining
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Vice President Finance • Claremont, CA, United States
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