Office Support Administrator II

We are looking for an Office Support Administrator II in our Downtown Dallas, TX office. This role provides above basic level administrative support, which includes assisting the Regional Office Administrator (ROA) with office-wide administrative and coordination activities which include project management, task management, and office newsletter communication as well as assisting in various corporate tasks as needed.

Essential Functions

• Ensures cleanliness of all office areas (outside of janitorial services).
• Orders, check ins, and distributes general office supplies (coffee, vending, break room, restroom, mailroom, etc.).
• General typing, copying, printing, binding.
• Scans and sends documents to clients, sub-consultants, and other Garver offices.
• Scans documents to electronic files.
• Basic data entry in information systems and databases.
• Assists with fleet vehicle tag renewals.
• Plans, coordinates, executes, facilitates, and cleans up office events (holiday party, summer picnic, retirements, morale, etc.).
• Assists with travel arrangements.
• Coordinates meetings and lunch and learns (meals, venue, AV, etc.).
• Assists with agendas and meeting minutes, and attend meetings as needed.
• Codes, routes, tracks, and records office related invoices / expenses.
• Prepares expense reports.
• Generates simple documents such as letters, memos, spreadsheets, and presentations.
• Generates weekly Office newsletter.
• Provides dedicated administrative support to the ROA, including agenda generation for leadership meetings, coordinating office planning efforts, project management and coordination, and other administrative tasks.
• Drives and champions Garver culture initiatives / Garver Ambassador.
• Other duties as assigned.

Education Required

High School Diploma or equivalent.

College level courses or professional certifications ( preferred )

Experience Required

3 or more years of professional experience.

Licenses / Credentials

Valid Driver’s License.

Preferred Qualifications

Knowledge, Skills, and Abilities

Knowledge of :

Skill In :

Ability

Physical Requirements

These physical demands reflect those that must be met by an employee to perform the essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

This is an in-office position; duties and responsibilities are generally performed in an office setting. Occasional travel to offsite locations to perform work and work-related tasks or to attend meetings may be required.

This job description is intended to be generic in nature and may not include all assigned duties and responsibilities.

Grow With Us

Garver offers its employees programs such as company-paid professional memberships, company support for industry licenses and continuing education opportunities that foster a progressive atmosphere. Garver provides the tools, resources, and environment to develop leaders, stimulate ideas, and accomplish projects. By offering highly competitive salary packages, attractive benefits, and a comprehensive wellness program; Garver walks the talk when it comes to work-life balance.

Founded in 1919, Garver is an employee-owned engineering, planning, and environmental services firm focused on aviation, transportation, buildings, federal, water and wastewater services; surveying; advisory services; and construction engineering and inspection. In the top 100 of Engineering News-Record’s Top 500 Design Firms list, with more than 1,400 employees, Garver provides an exceptional level of client service that reflects our people-first culture, which has achieved Zweig Group Best Firm to Work For Legacy Status. Learn how Garver invests in people and places they call home at .