Administrative Assistant

As part of our clients administrative staff you will provide end-to-end delivery of programs and projects. The role will require independent judgment and discretion and will often require the incumbent to create processes and identify improvement areas.

Responsibilities :

• Provide administrative support to various Specialty & Primary Care VP MDLâs.
• Efficiently handle calendar management and schedule meetings in various geographies and time zones. Capability to assist with meeting set-up details and technology (Teams A / V connectivity projection technical assistance and catering)
• Assist with coordination of ad-hoc global administrative-related tasks departmental events (e.g. Face to Face team meeting arrangement data management & events)
• Coordinate travel for domestic and international i.e. flights; hotel; transportation; visa / passport and itineraries; scan expense receipts and send offshore adhering to policies and guidelines. Update travel profile (Concur).
• CERPS â Vendor & Supplier payment â resolution for any T&E issues; chasing invoices; raising purchase orders; one-time vendor payments. Oder office supplies; equipment; business cards.
• Manage a high-volume workload proactively to a consistently high standard by setting priorities objectives and target dates
• Onboarding of new employees â ordering and scheduling for new employees.
• Liaise with internal and external parties national and international to arrange individual and group meetings. Work closely with global group admins.
• Produce and creates documents presentations spreadsheets.
• Regularly works with confidential information of major importance to GSK; high level of discretion and integrity required.
• Demonstrable experience in taking the initiative and acting independently without specific direction.
• Provide concierge support to teams (i.e. GSK systems; Workday; CERPS; Teams sites; Concur; Effort Tracking; etc.).
• Practice continued development by participating in educational opportunities and projects
• Accomplish organizational goals by accepting ownership for projects and tasks at hand while exploring opportunities to add value
• Work together with and contribute to Operations functions / meetings and team initiatives
• Manage Effort Tracking

Basic Qualifications :

Preferred Qualifications :

EXECUTIVE PERSONNEL SERVICES INC is an EEO Employer - M / F / Disability / Protected Veteran Status

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Key Skills

Generator,Accomodation,Football,Advertising,Architectural Design

Employment Type : Hourly

Experience : years

Vacancy : 1