Senior Administration Assistant

Victoria PoliceMelbourne, Northern Metropolitan

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About the role :

One x full-time ( FTE), and One x part-time ( FTE), ongoing positions available.

The role is working within the Road Policing Drug & Alcohol Section of Victoria Police, to provide support to the impaired driving enforcement programs. These positions are located at the Police Complex at Dawson Street Brunswick. One position is a full-time and ongoing (1 FTE) and the other is part-time and ongoing ( FTE).

We are currently seeking capable Senior Administration Assistants to join our team and provide administrative support. These roles are critical to ensuring effective day to day Road Safety Act forensic sample and record management administration in support of operational policing activities. These positions will report directly to an Administration Manager, and subsequently to the Senior Sergeant and the Branch Manager of the Evidence Management Unit at the Road Policing Drug & Alcohol Section.

An induction program and full training of the role and position requirements will assist the successful applicants to confidently carry out their position duties.

Victoria Police is a contemporary and agile workplace and supports flexible working arrangement.

The successful applicant will be required to work onsite due to the nature of the role responsibilities.

Your duties will include :

Using appropriate administrative IT applications and databases to undertake forensic sample processing and case management duties;
Maintaining chain of custody records and other relevant evidence relating to the movement and recording of Road Safety Act forensic samples;
Undertaking administrative tasks and functions to create reports for management teams;
Undertaking regular forensic sample couriering duties;
Attending court on behalf of Victoria Police when required to give continuity evidence in relation to the processing and record management of Road Safety Act forensic samples;
Providing support to projects relating to impaired driving enforcement or the workplace.

As the successful applicant, you will have :

Demonstrated administration and reporting experience and capability, including the ability to achieve objectives within tight timeframes, and actively engage stakeholders;

Experience in using IT applications and databases such as the Microsoft Office suite, particularly Excel;

Ability to maintain relationships with a diverse range of stakeholders, negotiate the resolution of administrative issues, and contribute and cooperate to achieve positive workplace outcomes;

Ability to work by direction as well as autonomously on your own initiative and be self-motivated and driven;

Possess good, interpersonal and written communication skills;

A current Victorian Drivers licence;

Ability to effectively and flexibly operate in a dynamic and diverse working environment;

Willingness to be part of a dynamic hard-working team to support the impaired driving program in Victoria

Requirements and relevant information :

One (1) x full-time ( FTE), ongoing position available, and (1) x part-time ( FTE), ongoing position available.

Your usual place of work will be within Road Policing Drug & Alcohol Section, at the Police Complex at 20 Dawson St. Brunswick. This is part of the Road Policing Operations & Investigations Division, Road Policing Command, however you may be required to work at any other locations within the Command as required.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.

The successful candidate will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.

Your application must include :

Resume

Completed application form – the word document (2. Application form) for you to complete and attach to your submission, is attached to the job advertisement.

Applications close midnight, 8 September 2024.

Please Note : All applications will need to be submitted through one of the following platforms; Jobs and Skills Exchange (JSE) website, Victorian Government careers website ( or Seek.Applications will not be accepted via other platforms or email.

Current Victorian Government employees must apply via Jobs and Skills Exchange (JSE).

For further information, please contact Administration Manager Alicia Cordwell on (03) 8335 5990 or via email

We welcome applications from people with disability and aim to support an inclusive recruitment experience. If you require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirement / reasonable adjustment for the recruitment process, please contact VPS Recruitment via email or on (03) 8335 8082.

About Us :

Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24 / 7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety.

Having a workforce that reflects the community we serve is important to Victoria Police. We want to attract and retain people of all genders, ages, religions, disability, sexual orientation, family and caring responsibilities, and cultures including people of Aboriginal and Torres Strait Islander heritage. If you are interested in a position, we encourage you to apply as we celebrate the benefit that diversity brings to our employees, our services, and our community.

Find out what it is like working as a Victorian Public Servant for Victoria Police :

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Administration Assistant • Melbourne, Northern Metropolitan