ADMINISTRATIVE MANAGER

Administrative Manager

The Administrative Manager of Academic Resources and Operations provides comprehensive oversight of the department's academic and research resources while supporting broader operational planning and financial management. The role is responsible for managing faculty start-up packages, discretionary funds, and research space; generating regular financial portfolio reports; and serving as a liaison with the grants management team. In addition, the position contributes to departmental budget development, financial strategy, and operational initiatives, aligning resources to support the department's mission in research, education, and clinical care.

This position reports to the Chair of the Department of Anesthesiology for academic initiatives and to the Chief Administrative Officer (CAO) on financial and operational planning.

Key responsibilities include :

• Financial Oversight & Reporting 30%
• Manage and monitor faculty start-up packages, discretionary accounts, and other departmental support funds.
• Prepare monthly and quarterly financial reports for the Chair, with input to the CAO for broader departmental integration.
• Review grant portfolio overviews and effort.
• Support budget development by integrating academic, research, and discretionary fund data into departmental financial planning.
• Grants & Academic Support 25%
• Serve as a liaison with the grants management team to maintain an understanding of active awards, pending submissions, and funding trajectories.
• Provide high-level oversight of faculty funding portfolios and effort, ensuring alignment with departmental and institutional priorities.
• Assist faculty in understanding policies related to start-ups, discretionary funds, and allowable expenditures.
• Space & Resource Management 15%
• Oversee allocation and utilization of departmental research and academic space, ensuring efficient and equitable use.
• Track and report on space utilization to meet institutional reporting requirements.
• Recommend adjustments to accommodate new faculty recruitment, program growth, or renovations.
• Operational & Departmental Contributions 25%
• Collaborate with the CAO on financial planning, reporting, and operational initiatives.
• Provide analyses, forecasts, and recommendations to inform strategic decisions.
• Partner with advancement staff when donor-supported funds are created, ensuring accurate management and stewardship.
• Support leadership in developing dashboards and metrics to track departmental performance.
• Compliance & Quality Assurance 5%
• Ensure all financial and research-related activities comply with university, hospital, and sponsor policies.
• Maintain transparency, integrity, and accuracy in financial reporting.
• Implement quality assurance processes to strengthen departmental resource management.

Skills and qualifications include :

Anticipated Pay Range : Duke University provides an annual base salary range for this position as USD $62,694.00 to USD $107,633.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education / training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at : https : / / hr.duke.edu / benefits /

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.

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Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and / or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.