UNIV - Capital Projects and Leases Manager - Controllers Office

UNIV - Capital Projects And Leases Manager - Controllers Office

Leads a team responsible for university-wide accounting, capital budgeting, leasing, and construction-in-progress (CIP) reporting. Ensures accurate and timely financial close, debt service management, audit, and compliance with State and University requirements. Oversees policy and procedure development, prepares decision-ready analyses for leadership and the Board of Trustees, and directs workflows across Finance, Facilities / Construction, and Treasury to support safe, sound, and transparent fiscal management.

Manages a team of employees that perform general accounting functions or a major functional area within an agency's financial system, including capital projects, debt service, leases, and construction-in-progress (CIP). Ensures the accurate documentation of all financial transactions and the timely payment and receipt of all moneys. Recommends and assists in developing and implementing agency policies and procedures related to the areas in financial management. Recommends and prepares drafts of legislative changes to statutes relative to licensing procedures. Approves budgetary adjustments and new personnel position requests; monitors agency patterns of expenditure. Approves allocations, allotment recommendations, and fund transfers. Determines compliance with applicable laws and regulations. Supervises activities of teams conducting bank examinations; determines work assignments of other examiners; reviews work of other examiners and results of examination. Directs the development, preparation, and compilation of financial data for reporting. Determines whether policies of the bank's board of directors are conducive to safe and sound banking. Confers with utility and transportation company officials regarding results of compliance audits, overall accounting policies and procedures, rate cases, and other analyses of financial records. Directs the workflow of interdepartmental financial activity. Directs fiscal management activities; prepares financial reports; establishes accounts; prepares budget, income, and expense reports.

Responsibilities include :

25% : Develops and maintains monthly detailed construction / lease project status reports. This includes schedules for the interim financial statements, budget to actual statements, and monthly construction project expenditure and cash reports. Responsible for the classification of all leases as operating or capital leases. Success Criteria : Complete monthly CIP schedule within 4 working days after the system is closed. Review the monthly lease schedule for payments of rent and other expenses. Complete project report(s) by 3rd Wed. of the month. Review & update lease register and amortization schedule.

20% : Manage permanent improvement (capital) projects and lease functions to ensure proper approvals are obtained and to ensure appropriate funding of the projects. Prepare funding availability analyses for management. Success Criteria : Request FDM setup within 5 business days of approved A-1 (with complete documentation). Process monthly project expenditure reports and State cash draw requests before month-end. Create project in Workday within 5 working days of approved A-1 form.

20% : Directs and is responsible for monthly and year-end adjusting journal entries for use in preparing the University Financial Statements. Responsible for other month-end and year-end closing activities, including, but not limited to, creation / preparation of work papers needed by external auditors and preparation of information required for the University's financial statements and annual report. Success Criteria : Monthly journals are completed by monthly close out. All year-end journals and audit schedules are complete and ready for auditors arrival.

10% : Directs and supervises the lease billing and payment activities, and the preparation of the lease schedule for all property leases. Success Criteria : Review the journals, requisitions, and billings on all lease property by the 20th day of each month to ensure everything has been completed.

10% : Prepares the University's capital budget templates and the capital budget presented for Board of Trustees approval. Success Criteria : Prepares the capital budget template timely and accurately. Calculates the historical project spending for the capital budget presentation. Prepares the capital budget Board presentation timely and accurately.

10% : Reconciles and maintains all debt service subfunds. Assists with preparing the annual debt service budget. Reconciles activity in the debt service account on a monthly basis. Processes requests for debt service transfers to the State Treasurer and prepares all entries related to activity in debt service funds. Success Criteria : Sub fund balances will be monitored monthly, and cash management will be requested to transfer funds to General Debt Service 30 days before the State Treasurer needs funding. Bond funds' balances will be analyzed, and all completed projects will be closed within the fiscal year that the project can be closed by SEO regulations.

5% : Ensure the EPMS process is completed fairly and in accordance with State and University requirements.

Preferred Requirements : CPA, Bachelor's degree with accounting coursework (or equivalent combination of education and experience). 5+ years of professional experience in accounting, auditing, banking, or finance. 3+ years of construction / capital projects experience; university or public-sector experience preferred. Public-sector / university fund accounting experience; strong knowledge of GAAP / GASB (incl. GASB 34 / 35, 87 / 96) and CIP, debt, and lease accounting. Experience with Workday (or similar ERP) and with State cash draw and bond / debt processes. Advanced proficiency in Excel and data / reporting tools; strong audit readiness and internal control orientation.

Minimum Requirements : A bachelor's degree with accounting courses and five years professional experience in a related area such as accounting, auditing, banking or finance.

Physical Requirements : Ability to perform job functions in an upright position, seated position, and while walking / mobile. Ability to work indoors. Ability to work in confined / cramped spaces. Ability to bend at the waist, squat and perform job functions. Ability to fully use both hands / arms. Ability to perform repetitive motions with hands / wrists / elbows and shoulders. Ability to reach in all directions. Possess good finger dexterity. Ability to maintain tactile sensory functions. Ability to lift and carry 15 lbs., unassisted. Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. Ability to push / pull objects, up to 15 lbs., unassisted. Ability to maintain 20 / 40 vision, corrected. Ability to see and recognize objects close at hand. Ability to see and recognize objects at a distance. Ability to match or discriminate between colors. Ability to determine distance / relationship between objects; depth perception. Good peripheral vision capabilities. Ability to hear and / or understand conversations. Ability to perform gross motor functions with frequent fine motor movements. Computer literacy.

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and / or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.