UMC Administrative Assistant

UMC Administrative Assistant

PART I - General Job / Performance Information

Education and Experience

High school diploma is required. Secretarial experience is preferred.

Environmental / Working Conditions

Works in a well lighted, heated and ventilated building. Hours vary to accommodate needs of the departments.

Interaction with Other Departments and Other Relationships

This position is considered the public interface to the IT department. This position must interact with other departments in a professional and polite manner. This position must demonstrate that the IT department is committed to service.

Job Description

This position is responsible for assisting in the daily operations of IT Infrastructure and Clinical IT departments. These responsibilities include but are not limited to the processing of vendor invoices, answering incoming phone calls, time card management for all staff, assisting in travel arrangements for all staff and other assigned tasks as needed. This position must work closely with all staff within the department and must handle scheduling requests for the Directors of IT Infrastructure and Clinical IT.

Required Licensures / Certifications / Registrations

N / A

Physical Capabilities

Work is of medium demand; walking, sitting and standing most of the time while on duty. Occasional lifting of equipment is required Adequate hand / eye coordination and fine motor skills required for typing. Talking and hearing is essential in dealing with co-workers and customers.

Skills and Abilities

Good organization skills are a must. Ability to manage multiple tasks at one time is also required. Possessing the ability to effectively communicate and follow through on assigned tasks is important.

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