Executive Assistant / Office Manager

Executive Assistant / Office Manager

Work directly with top executives to shape a new U.S. office

Join a global financial firm in a high-impact, hybrid role with room to grow

This opportunity is with a well-established, medium-sized organization within the financial services industry. The company is known for its focus on delivering exceptional service to its clients and fostering a professional, results-driven work environment.

Job Description

Provide administrative support to senior executives, including calendar management and travel arrangements.

Act as the primary point of contact between executives and internal / external stakeholders.

Oversee day-to-day office operations, ensuring efficiency and organization.

Manage office budgets, supplies, and vendor relationships.

Coordinate meetings, events, and presentations, handling logistics and materials preparation.

Maintain confidential documents and records with discretion and accuracy.

Support the onboarding of new employees and manage office-related HR tasks as needed.

Identify and implement process improvements to enhance office operations.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

The Successful Applicant

A successful Executive Assistant / Office Manager should have :

• Proven experience in executive support and office management within the financial services industry.
• Exceptional organizational and multitasking abilities to manage a variety of tasks efficiently.
• Proficiency in Microsoft Office Suite and other relevant software tools.
• Strong communication skills, both written and verbal, to interact effectively with stakeholders.
• Discretion and professionalism when handling sensitive or confidential information.
• Proactive problem-solving skills and the ability to work independently.

What's on Offer

Competitive salary ranging from $100,000 to $120,000 USD + bonus, based on experience.

Comprehensive benefits package to support your health and well-being.

Opportunity to work in Stamford for a reputable company within the financial services industry.

Collaborative and professional work environment with opportunities for growth.

Generous holiday leave to maintain work-life balance.

If you are an experienced Executive Assistant / Office Manager looking to advance your career, we encourage you to apply and join a team dedicated to excellence.