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Bilingual Executive Administrative Assistant

Bilingual Executive Administrative Assistant

Addison GroupHouston Metro Area, Texas
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Role : Bilingual Administrative Assistant

Location : Houston, TX

Schedule : On-site M-F 8-5pm

Pay : $60,000 - $70,000 / year

Benefits : This position is eligible for medical, dental, vision and 401k.

Description :

  • Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, reports, and presentations.
  • Coordinate internal and external meetings, including meeting agendas, minutes, and follow-up actions.
  • Handle confidential information with a high degree of discretion.
  • Act as a liaison between executives and internal teams or external stakeholders.
  • Monitor and manage incoming communications, prioritizing urgent requests.
  • Support executives in managing and tracking department budgets.
  • Assist with special projects and event coordination.
  • Manage case files and maintain accurate records in both physical and digital formats.
  • Communicate with clients, opposing counsel, and court personnel as needed.
  • Schedule and coordinate meetings.
  • Handle the intake and management of client communications.
  • Maintain office supplies and assist in office management tasks.
  • Cover front desk as needed for support in Customer Service.
  • Meeting note taking and distribution.

Qualifications :

  • Bachelor’s degree preferred.
  • Previous experience in an office administrative role is preferred.
  • Facilities, janitorial, or cleaning industry experience preferred.
  • Strong organizational and multitasking skills.
  • Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.
  • Excellent verbal and written communication skills.
  • Attention to detail and ability to work independently.
  • A positive attitude and willingness to contribute to a clean and efficient office environment.
  • Exceptional organizational and time-management skills.
  • Ability to manage multiple priorities in a fast-paced environment.
  • High level of professionalism and confidentiality.
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    Administrative Assistant • Houston Metro Area, Texas