Project Coordinator

Job Description

Job Description

Job Description : The Project Coordinator plays a vital role in supporting Project Managers by organizing and overseeing various aspects of the company’s ongoing projects. This includes monitoring project plans, managing surveys, permits, installation schedules, and budgets to ensure timely project completion. Strong written and verbal communication skills, along with exceptional customer service, are essential for success in this role.

Responsibilities :

Project Coordination & Administrative Support :

• Create and maintain physical and electronic job folders.
• Enter project details into MONDAY and assign job numbers.
• Request and process Certificate of Insurance (COI) requirements from landlords.
• Coordinate with insurance brokers and vendors to obtain necessary COI documentation, W-9 forms, and other compliance materials.
• Source and communicate with installers / vendors, providing necessary drawings for bid requests.
• Submit purchase orders to vendors and installers.
• Maintain organized records of city permits and related documentation.

Project Oversight & Execution :

G eneral Support & Additional Tasks :

Physical Requirements :

Frequent communication with vendors (15%) and walking within the office (10%).

Required Skills :

Education & Experience :

2+ years of experience in an office environment, preferably in project coordination or a related role.

All job requirements are subject to possible revision to reflect changes in the position requirements or to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a threat or risk to the health and safety of themselves or other employees. This job description in no way states or implies that these are the only duties which will be required in this position. Employees will be required to follow other job-related duties as requested by their supervisor / manager (within guidelines and compliance with Federal and State Laws). Continued employment remains on an “at-will” basis.