Business Administrator II

Job Description

A Glimpse of the Job

The Business Administrator under general supervision will report directly to the Assistant Director of Research Enterprise Business Services (REBS) and will be responsible for : managing purchasing, accounts payable and accounts receivable for all assigned units; financial auditing and reporting; and developing and overseeing office procedures, including document management operations, monitoring, and reporting accounts, budgets, and other quantitative data.

Essential Duties / Tasks

Accounting Services

Manage purchasing, accounts payable, and accounts receivable for multiple units within the Division of Research (DOR)

Allocate accounts payable and receivable transactions across units

Oversee year-end closing activities and ensure timely completion

Approve and sign monthly reconciliations for DOR accounts

Advise unit directors on complex financial issues and recommend strategic solutions

Interpret and apply system policies, regulations, and university rules to maintain compliance

Communicate financial guidelines to staff and ensure divisional adherence

Prepare and analyze detailed administrative, financial, and statistical reports

Audit and maintain organized unit business records and documentation

Provide leadership and guidance to business staff; delegate tasks effectively

Monitor and control expenditures in accordance with budgetary constraints

Develop and submit annual budget proposals for approval

Review monthly account activity to identify, resolve, and prevent transaction errors

Maintain and update department chart of accounts in FAMIS and Laserfiche; advise department heads and liaisons

Create complex financial reports for assigned departments as needed

Serve as liaison with financial, payroll, and human resources teams

Manage procurement of capital equipment for the unit

Financial Partner

Serve as primary contact for assigned units, ensuring timely responses from REBS to accounting and budget inquiries

Support REBS team in resolving day-to-day processing challenges and issues with departmental staff

Meet regularly (monthly / quarterly) with department heads to review financial reports, account status, budgets, and related business matters

Advise customers on purchasing decisions, applying knowledge of TAMU delegation of authority, procurement rules, and contract procedures

Assist department heads and REBS team in preparing annual budgets and managing fiscal year closing activities

Oversee financial transactions : assign costs appropriately, create cost allocations, and initiate budget transfers

Monitor and control expenditures within budget limits; adjust financial plans as needed

Apply TAMU Purchasing and Travel Guidelines to ensure transaction compliance

Respond to customer inquiries regarding financial rules, policies, and procedures

Maintain knowledge base to resolve complex or non-standard financial issues effectively

Understand the business operations of departments served by REBS to provide relevant support

Exercise independent judgment to propose solutions for complex financial situations

Provide exceptional customer service across multiple communication channels

Deliver one-on-one and group training sessions on REBS processes

Maintain general understanding of payroll and HR issues sufficient to guide customers to appropriate resources

Mentor REBS team members in customer service standards and expectations

Distribute updated guidelines and procedural information related to REBS operations

Participate actively in department staff meetings and professional development opportunities

Train other business staff and student employees as needed

Serve as backup for fellow business staff to ensure continuity of operations

Office Operations, Training and Document Management

Develop methods and procedures to support continuous process improvement

Design, evaluate, and implement office procedures, including document management systems

Ensure operational compliance with University Rules, SAPs, and System Regulations and Policies

Train REBS business team and DOR administrative personnel on updated procedures and guidelines

Promote transparency and operational efficiency across all units through effective training

Create and maintain standardized forms and detailed operating procedures

What you need to know

Salary : Compensation will be commensurate to selected hire’s experience.

Special Instructions : A cover letter and resume are strongly recommended. You may upload these in the CV / Resume section.

Required Education and Experience

Bachelor’s degree or equivalent combination of education and experience.

Six years of related experience in general office, accounting, or personnel operations.

Preferred Qualifications

Experience managing business operations : reporting and the annual budget process, preferably with the Texas A&M University System.

Experience using FAMIS, AggieBuy, Canopy, Concur, Workday, Laserfiche, Business Objects, etc.

Experience in leading meetings with internal and external customers.

Experience in supervising professional business staff.

Knowledge, Skills, and Abilities

Ability to multitask and work cooperatively with others.

Knowledge of word processing and spreadsheet applications.

Interpersonal and communication skills.

Planning and organizational skills.

Other Requirements and Factors

This position is security sensitive

This position requires compliance with state and federal laws / codes and Texas A&M University System / TAMU policies, regulations, rules and procedures

All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

with Texas A&M contributing to employee health and basic life premiums

of annual paid holidays

Up to and at least month

Automatic enrollment in the Teacher Retirement System of Texas

Health and Wellness :

Professional Development : All employees have access to free training, webinars, and limited financial support to attend conferences, workshops, and more

and for completing a degree while a Texas A&M employee