Purchasing and Accounts Payable Specialist

Job Title : Purchasing and Accounts Payable Wage / Hour Status : Nonexempt Specialist

Reports to : CFO Pay Grade : 226 PG6

Dept / School : Business Services Date Revised : 06 / 20 / 2024

Primary Purpose :

Perform the purchasing and accounts payable activities of the district. Implement purchasing procedures to process bids and purchase orders. Ensure compliance with applicable state laws and regulations.

Qualifications :

Education / Certification :

Bachelor's degree in accounting or finance-related field preferred.

Special Knowledge / Skills :

Knowledge of federal rules and regulations regarding school district procurement Knowledge of accounting principles

Knowledge of competitive bidding statutes and purchasing procedures Effective communication and interpersonal skills

Proficiency skills in keyboarding and file maintenance

Ability to work with numbers in an accurate and rapid manner

Ability to use personal computer and software to develop spreadsheets, databases, and do word processing

Experience with Skyward software

Experience :

Three years experience in the procurement and accounts payable field.

The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts or working conditions that may be assigned or skills that may be required.

Major Responsibilities and Duties : Purchasing

• Assist with the purchase of materials and equipment for the district by competitive bids, competitive sealed proposals, requests for proposals, government catalog contract purchases, informal quotations, and negotiations following established district criteria and state purchasing rules.
• Assist with the preparation of all bidding documents, including notice and instructions to bidders, specifications, and form of proposal.
• Obtain and study comparative prices and Make purchasing decisions based on information obtained.
• Develop and maintain vendor database and bidder
• Monitor all purchase requisitions to determine correctness of information, calculations, coding,

Revised 08 / 18 / 2021

Accounts Payable

Administration

Other

Supervisory Responsibilities :

None.

Equipment Used :

Personal computer, printer, fax machine, copier, and calculator.

Working Conditions :

Mental Demands / Physical Demands / Environmental Factors :

Repetitive hand motions; prolonged use of computer.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.