Manager Budget and Federal Programs

Position Summary :

The Manager of Budget-Federal Programs reports to the Director of Budget-Federal Programs and is responsible for managing the Budget team's operations including : 1) developing and monitoring of the District's financial budget in compliance with the School Budget Act, and 2) supporting administration of the District's organizational management for all employee positions. The Manager of Budget-Federal Programs also ensures that all federal program activity, claims processing, and reporting is complete, accurate, timely and in compliance with applicable program restrictions. This position will also maintain all State Department of Education validation rules in the SAP financial system and ensuring compliance with board policy, federal and state law, and GAAP. The position is also responsible for verifying and monitoring department activities through the preparation and / or review of related trial balance reconciliations, appropriate resolution of variances and financial reporting.

Essential Duties :

• Assists with the development and monitoring of the District's financial budgets in compliance with the School Budget Act ensuring the District's budgetary controls are functioning.
• Performs organizational management maintenance actions for all approved employee positions.
• Reviews federal program activity, posts necessary journal entries, and files claims in compliance with appropriate internal controls and federal program guidelines.
• Maintains OCAS (Oklahoma Cost Accounting System) codes and validation rules within SAP.
• Reviews and updates the department webpage and applicable components of School Finance webpage so they contain complete, accurate, and current procedures and instructions.
• Develops and presents training related to department specific functions to all applicable district personnel.
• Maintains complete and accurate department / desktop manuals are maintained in sufficient detail for training and backup purposes.
• Remains current through self study or sponsored professional development, keeps informed of business and financial laws, policies, and regulations affecting the business affairs of the District and monitors for adherence and compliance.
• Shares responsibilities of other members of the department / division during peak periods or when there is an overload of duties, or fill in when an individual is away from the work station. Cross trains with co-workers to serve as department back up.
• Functions as liaison between SAP provider, consultants and district staff. Identifies configuration changes which can enhance system functionality. Performs system testing for mandated / requested configuration maintenance and updates.
• Identifies and recommends improvements to policies, regulations, and procedures to achieve maximum accuracy, efficiency and internal control.
• Plans and manages staff assignments and workflow, prioritizing tasks to meet deadlines, training and coaching staff, performance management, evaluation, and recognition, and promoting professional development. Work as a liaison between staff and Director.
• Supports the department's activities of the annual financial audit.
• Assists with documentation, maintenance and completion of closing processes (monthly, quarterly or annually) to ensure accurate financial reporting.
• Prepares / reviews balance sheet reconciliations documenting identified variances and resolutions, escalating unforeseen variances as appropriate.
• Prepares or reviews department monthly / quarterly / yearly financial statements and reporting for internal and external use.

Reviews and updates the department webpage and applicable components of School Finance webpage so they contain complete, accurate, and current procedures and instructions.

Develops and presents training related to department specific functions to all applicable District personnel.

Responds and provides documentation and analytical information as requested by management, external auditors, internal investigation teams or when issues are identified for further review.

Understands department related policies, regulations, and procedures to achieve maximum accuracy, efficiency and internal control.

Maintains and develops positive relationships with external and internal customers and other departments. For the safety and convenience of all customers, provides virtual customer service and robust website resources for 24 / 7 access (when these options may not work, ensuring opportunities for in-person customer service as needed).

Manages resources and technology to maximize efficiencies and savings.

Utilizes teamwork by working collaboratively with fellow employees and others to achieve identified goals and objectives.

Maintains confidentiality with all sensitive information.

Develops interpersonal relations by building productive rapport with employees at all levels within and outside the department. All employees are treated with fairness, dignity and respect.

Performs other duties as assigned.

Job Specifications : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and / or ability required.

Minimum Qualifications (Knowledge, Skills and / or Abilities Required) :

Bachelor’s degree in accounting, finance or business administration with accounting / finance emphasis.

Five (5) years of financial accounting experience.

Excellent verbal and written communication skills and the ability to interact professionally with diverse groups, executives, managers, and subject matter experts.

Expert Excel skills with the ability to create complex spreadsheets with minimal oversight.

Proven ability to conceptualize, as well as think independently and handle multiple projects through to completion.

Experience working collaboratively with key players in establishing goals, objectives and action plans to produce expected ends / results desired.

Strong organizational and interpersonal skills, self-motivated, with the ability to prioritize and delegate as necessary.

Ability to recognize, analyze, and solve routine accounting problems with minimal supervision.

Preferred Qualifications (Knowledge, Skills and / or Abilities Preferred) :

GAAP and financial internal controls knowledge.

SAP software or other ERP software experience.

Public education or governmental experience.

OCAS (Oklahoma Cost Accounting System) knowledge.

CPA (Certified Public Accountant) or other industry related certification.

Experience with staff assignment; planning; workflow; training and coaching; performance management; evaluation; and recognition.

Working Conditions and Physical Requirements : The working conditions and physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Able to sit and stand for extended periods of time.

Exhibit manual dexterity to enter data into a computer.

Able to see and read a computer screen and printed material with or without vision aids.

Hear and understand speech at normal levels, outdoors and on the telephone.

Speak in audible tones so that others may understand clearly.

Physical agility to lift up to 25 pounds, to bend, stoop, climb stairs, walk and reach.

Duties are normally performed in an office environment.

The noise level in the work environment is usually moderate.

May periodically require work outside of normal business hours, including weekends, under sometimes stressful conditions in order to meet business needs and strict deadlines.