Management Assistant - IT

Management Assistant

The Management Assistant (MA) plays a critical role in supporting the financial operations and administrative functions of the Information Technology (IT) department. This position is responsible for processing invoices, managing purchase orders, maintaining budget oversight, and ensuring timely and accurate reporting to internal stakeholders. The ideal candidate will be detail-oriented, work collaboratively across departments, and with IT leadership.

The ideal candidate is also skilled in telecommunication account management, including reviewing billing, identifying discrepancies, and keeping inventories updated. They'll be able to gather, structure, and present monthly accomplishment reports from IT management staff in a polished, professional format. They value accuracy, timeliness, and proactive communication, and they thrive in an environment where they support multiple leaders and help keep operations organized and audit-ready.

At the City of Goodyear, you will be a part of an organization that values its employees as its greatest asset. You will become part of a dedicated team of professionals who are committed to building and maintaining a highly engaged workforce. You will be challenged to learn and grow in an environment that values employee development and career-building. You will thrive in a culture of innovation. We believe that successful employees are those that possess these six core values : Adaptability - Integrity - Initiative - Empathy - Optimism Innovation.

Examination Process : Only a limited number of the most highly qualified applicants meeting the city's requirements will be invited for an interview. Examination process for the position may include : Panel Interview.

This information is intended to be descriptive of the key responsibilities of the position. The following functions do not identify all duties performed by the incumbent. Other duties and responsibilities will be performed as assigned.

• Coordinates, develops, drafts and updates the department / division strategic and operational plans. Facilitates and leads sessions with department divisions, and work groups to assist in strategic planning efforts.
• Researches, compiles and analyzes information pertaining to various topics. Researches and analyzes information specific to net present value, marginal and total cost assessments, discovery audits and cost saving measures, cost of service, etc. Performs detailed analysis on costing projects, return on investment, life cycle costing, etc.
• Prepares and presents high-level department / division reports for City Council, executive management, Advisory Commissions, Communications (CARs, Yellow Papers). Prepares PowerPoint presentations for GEO, Council, executive management, outside agencies, neighborhood meetings, etc.
• Represents the Department by attending, facilitating and leading various meetings with and / or on behalf of the department or divisions; summarizes the highlights of the meetings, provides feedback on the meetings, and follows up on issues discussed. Participates in community outreach program development and implementation. Interacts with regulatory agencies.
• Assists in the writing of internal employee communications, including a weekly digital news update for all employees and leadership messaging for all employees.
• Assists in the writing of public information materials such as brochures, flyers, direct mail materials, newsletters, and Web pages; routes the production of such publications through scheduling, writing, editing and distribution; and assists in promoting information through the City's social media platforms.
• Researches questions, topics or difficult citizen inquiries. Provides timely and accurate feedback to relevant parties. Tracks issues from conception to finalization and informs appropriate staff of the findings.
• Functions vary based on department needs.
• Demonstrates continuous effort to enhance communications, solve problems, improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service, which may be achieved through participation on various standing or ad hoc committees.
• Provides professional-level administrative support to all positions in the department / division(s) as needed.
• Performs general financial administration for the department by reconciling staff monthly credit cards, preparing petty cash requests and check requests according to procurement regulations, monitors division expenditures and budget. May serves as the Finance team representative for the department or division(s). Provides input for the annual budget. Prepares requisitions and processes payment for division purchase orders and FPOs. Schedules and makes travel and training reservations as needed. Coordinates fiscal activities for the department. Prepares and presents budgetary reports, analyzes and interprets data and conducts research. Develops logical and analytical conclusions on trending and forecasts and identifies opportunities to maximize resource efficiency.

Requirements :

12 Month Objectives :

Within 30 Days :

Within 60 Days :

Within 12 Months :

The City of Goodyear offers a highly competitive benefits package including :