Operations Coordinator

Job Description

Job Description

The Operations Coordinator ensures that the different ministries of Bayou City Fellowship are well coordinated. This is a vital role because it is through the different ministries of the church, including corporate worship on Sundays, that the congregation experiences and engages with the church. The Ops Coordinator will report directly to the Lead Pastor of the campus. In fulfilling this role, the Ops Coordinator helps remove as much of the operational burden from our pastoral staff as possible. They will act as the liaison with the Communications Team, be the focal point for event planning for church wide events and manage the church offices for the staff. The ideal candidate must love Jesus, love God’s people and desire to collaborate with ministry leaders to improve how we work, so that our capacity for ministry is expanded.

Responsibilities include :

Operations

Evaluate operational processes and function to improve the ability for our people to connect with our ministries, staff and each other as effortlessly as possible

Maintain Planning Center profiles and keep data clean

Initiate and manage projects on an as needed basis to accomplish the Lead Campus Pastor’s vision and goals

Communications

Update and maintain portions of the Bayou City Fellowship - Spring Branch app

Create and schedule push notifications

Coordinate and edit weekly newsletter content

Create and update PCO registrations for events and ministries

Liaise with the Communications Team regarding internal and external communication and serve as the communications representative for the Spring Branch Campus

Event Planning

Plan and oversee all general church events, including registration, materials, and set-up and teardown, and coordination with vendors and contractors

Track and ensure event spending fits within the allocated budget

Delegate and track assignments to other staff and volunteers

Administration and Ministry Coordination

Consult with the Lead Campus Pastor and set the agenda for weekly staff meeting, quarterly All Staff meetings, other staff gatherings and team building activities. Track action items to completion

Respond to all incoming emails, voicemails, and website messages

Support all ministries (Kids, Students, Collective, Women, Community Groups, etc) in brainstorming, planning, preparing, and implementing relevant activities

Initiate and lead efforts to keep facilities and resources clean and organized and ready for Sunday services

Manage membership workflow

Manage office supplies and snacks

Sunday Morning Production

Coordinate elements of Sunday services and special events (welcome, announcements, communion, guest speakers, missionary commissioning, advent, etc.)

Work with the Worship Pastor, Production Director, and Lead Campus Pastor to coordinate elements of the Sunday service and special events

Plan / create / edit announcement slides for each Sunday

Edit sermon slides as needed

Manage Collective Volunteers (coordinating sign ups, sending weekly reminder emails, providing all materials needed)

Qualifications and Requirements :

2 years of related experience

Proficient in using current communications technologies

Excellent verbal and written communication skills

Able to meet deadlines in a fast-paced, team environment

Skill in producing clear high-quality work with attention to detail

Able to function effectively in stressful situations

Word processing and spreadsheets

Problem solver

Organized

High sensitivity to maintaining confidential information

Bachelor Degree Preferred

Work Schedule :

Sunday- Thursday, 40 hours / week

This position supports the Sunday church operation and will be required to work most Sundays. Some schedule flexibility may be required for other church events as necessary.