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Receptionist & Data Entry Specialist
Receptionist & Data Entry SpecialistPrideStaff • Temecula, CA, US
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Receptionist & Data Entry Specialist

Receptionist & Data Entry Specialist

PrideStaff • Temecula, CA, US
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Receptionist & Data Entry Specialist

Key Responsibilities :

Receptionist / Administrative Duties

  • Greet and Welcome : Warmly greet and direct visitors, clients, and vendors in a professional manner.
  • Communication Hub : Answer, screen, and route all incoming phone calls and manage general email inquiries promptly and professionally.
  • Scheduling : Coordinate and schedule appointments, meetings, and initial consultations for the sales or project teams.
  • Office Management : Maintain a tidy and organized front office area, manage incoming / outgoing mail and deliveries, and order office supplies as needed.
  • Support : Provide general administrative and clerical support to various departments, including preparing documents and presentations.

Solar Data Entry & Support

  • Data Input : Accurately and efficiently enter critical data related to solar projects into the company's CRM, project management software, and spreadsheets (e.g., project milestones, permitting details, inspection dates, customer information, equipment lists).
  • File Management : Create, organize, and maintain both digital and physical project files, ensuring all required documentation (contracts, permits, designs, close-out photos) is complete and easily accessible.
  • Accuracy Check : Review data for errors, inconsistencies, or discrepancies, and correct as necessary to ensure data integrity.
  • Reporting : Assist in generating basic reports or summaries related to solar project pipeline and data metrics.
  • Follow-up : Communicate with solar project managers or sales team members to obtain missing or clarifying data points.

    • Qualifications :

  • Experience : Proven experience in a receptionist, administrative, or data entry role. Experience in the construction, roofing, or solar industry is a plus.
  • Technical Skills : Proficient in Microsoft Office Suite (especially Excel) and standard data entry software. Familiarity with CRM systems or project management tools is highly desirable.
  • Attention to Detail : Exceptional focus on accuracy and detail in data entry and administrative tasks.
  • Communication : Excellent verbal and written communication skills with a professional and friendly demeanor.
  • Organization : Strong organizational and time management skills, with the ability to multitask and prioritize work effectively in a fast-paced environment.
  • MUST BE : Bilingual Spanish.
  • Education : High school diploma or equivalent.

    • Schedule : Monday - Friday (7 : 00AM - 4 : 00PM) Pay Rate : $19.00 - $21.00 Per Hour Based on experience

    Compensation / Pay Rate (Up to) : $19.00 - $21.00 Per Hour

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    Data Entry Specialist • Temecula, CA, US

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