Position Summary
The Administrative Assistant III supports the Clinical Director and Clinical Program Manager in the day-to-day operations of the Student Law Office (SLO) / Clinical Programs, including invoicing, purchasing and expense reconciliation; client and case / matter support; and general administrative support to ensure smooth operations of the SLO and compliance with both academic and legal practice standards.
Essential Functions
Invoicing, Purchasing, and Expense Reconciliation
- Responsible for preparing all invoices and expense reimbursements for payment utilizing Banner and Concur
- Interacts with Purchasing, Accounting, and vendors, as needed, to complete the payment process
- Responsible for clinic purchasing card purchases and retaining receipts
- Assists with the credit card statement reconciliation
Clients and Case / Matter Support
Works with members of the public seeking legal assistance, including conducting clinic intake interviews over the telephone or in person in the officeResponsible for adding and removing faculty and students from client management systems, programs, and drivesPrepares physical and electronic client files and maintains accurate case assignments and case logsOpens and closes cases / matters for each clinicRuns conflict checksAssists Clinical Program Manager with record retention and file destruction per Student Law Office policy and legal requirementsManages legal mail and other sensitive correspondenceAdministrative Support
Greets visitors and clients, answers incoming calls and emails, manages client intake forms, and provides referrals.Assists in all facets of student recruitment and orientation planning, including processing applications, scheduling interviews, conducting tours, room reservations, food orders, A / V requests, parking passesAssists with client-related travel and faculty conference travel arrangementsAssists with room assignments, book orders, data-entry, equipment needs, mail, coordinating courier runs, scheduling interpreters and service processors, parking passes, copying, faxing, scanning, notarizing documents, food orders, supply ordering, inventory, and stockingCommunicates with various departments and individuals, including Ed Tech, Registrars Office, Library, Bookstore, Purchasing, and others to meet the needs of the SLO faculty, staff and studentsMaintains and updates the clinic forms and ensures forms are available to students and facultyOther duties as assigned to assist the Student Law OfficeKnowledge, Skills, and Abilities
Demonstrated ability to work independently and with limited supervisionAbility to function in a high-paced, collaborative work environmentStrong customer / client-service orientationAbility to prioritize workload in an efficient mannerAbility to take and receive directionAbility to handle multiple tasks simultaneously under time constraintsProficiency with relevant technologies, including Microsoft Office suite (, Word, Excel, Teams, PowerPoint); ability to gain proficiency in case management systems and other systems such as Qualtrics, Banner, Canvas, Practice Master, MyCase, Clio, Lexis-NexisStrong attention to detailA sensitive and nonjudgmental approach to people seeking legal assistance who may be experiencing mental or emotional distressExcellent oral and written communication skillsRequired Qualifications
Bachelor’s degree (BA) from a four-year college or university or equivalent training and experienceOne to two years of experience in a legal, non-profit, public interest, community service or higher education office environment providing administrative or coordination supportAbility to read, speak, and write fluently in both English and SpanishPreferred Qualifications
Knowledge of CLIO, Qualtrics, Banner, Canvas, Practice Master, MyCase, Lexis-NexisWorking Environment
Standard office environmentNoise level is quiet to moderateEligible for hybrid workPhysical Activities
Ability to work in front of a computer for an extended periodOccasionally required to move about the office / campus with the capability of transporting objects up to 20 lbs.Work Schedule
Monday - Friday, 8 : 30 - 5 : 00 ; In accordance with the University’s flexible work policy, this position is eligible to be considered for partial remote work. Further details regarding this plan will be determined with the hiring manager and are dependent on the division and team specific needs.
Application Deadline
For consideration, please submit your application materials by 4 : 00 (MST) September 12, 2025.
Special Instructions
Candidates must apply online through to be considered. Only applications submitted online will be accepted.
Salary Grade Number :
The salary grade for the position is 7.
Hourly Range :
The hourly range for the position is $$
The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate’s sex or any other protected status.
Benefits :
The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.
