Executive Administrative Assistant I

University of Maryland Baltimore CountyBaltimore, MD

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Department : Position Overview :

The person filling this position will contribute to the mission by providing critical support to the Executive Director for Residential Life and provide back up support to the central office team to help ensure the smooth functioning and continual improvement. The Executive Administrative Assistant will be expected to handle sensitive and confidential information with great discretion, as well as confidential student related information.

Why Work at UMBC?

UMBC offers competitive compensation. This role starts at $48,138 - $63,764 and has 14 days of vacation as well as winter break, spring break, and personal days for regular full time roles. Tuition remission is also available.

What is it like to work at UMBC? Check out or .

For 15 years in a row UMBC has been recognized as a !

Telework :

A hybrid telework schedule may be available.

Responsibilities :

Under general supervision, provide executive-level secretarial and administrative assistance to the Executive Director and the Office for Residential Life.
Regularly handle matters of a highly confidential or sensitive nature. Ensures confidentiality of information.
Provides supervisory guidance and instruction of office assistant support staff.
Collaborate with campus-wide departments for program planning.
Act as intermediary for Office of Residential Life, interacting with officials, staff at all levels, students, and the public.

Required Minimum Qualifications :

High School Diploma or GED.

Four years of administrative support / secretarial experience.

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Preferred Qualifications :

Comprehensive knowledge of and skill in the application of office practices, procedures, and equipment :

of business English, spelling, grammar, and arithmetic

of USM policies and procedures and the institution’s purpose, goals, and procedures.

Working knowledge of and skill in the use of computer programs including Microsoft suite, Google suite, WebEx Teams, and BOX.

Skill in composing a variety of correspondence; operating office equipment; managing filing systems; gathering and summarizing information; maintaining confidentiality

Handling sensitive matters with discretion and tact

Interacting with students, families, public, faculty and staff with courtesy and effectiveness

Planning, organizing, prioritizing, and executing complicated and continuing assignments without instruction.

Ability to communicate effectively both orally and in writing

To understand and follow oral and written instructions

To project a professional and positive image of the office and institution

To make effective oral presentations

To keep an individual's dignity central in all interactions.

Background Screening Statement :

A background check will be required.

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Executive Administrative Assistant • Baltimore, MD