Contracts Administrator

Job Description

Job Description

SUMMARY :

Create, implement and direct contract administration procedures and policies in supporting the Quality Policy and Customer satisfaction. Compare quotes to new contracts and generate job numbers for release to manufacturing. The Contract Administrator must be able to explain the respective role within the QMS and how their role contributes to quality (Ref. Quality Procedures) The Contract Administrator shall also be aware of ethical behavior and conduct themselves accordingly to Karman policies and procedures.

About us :

Karman Space & Defense provides concept-to-production solutions for mission-critical systems on spacecraft, launch vehicles, missiles, hypersonics, and integrated defense systems. We believe that solving the industry’s most complex and mission-critical challenges requires relentless determination and a willingness to push the boundaries of possibility. Karman Space & Defense brings to bear unparalleled production capabilities, unmatched engineering expertise, and unflinching analysis to render the impossible, possible.

Location : Brea, CA

Responsibilities & Authority

• Ensure compliance with AS9100 procedures and actively support continuous improvement initiatives.
• Build and maintain bid files (electronic and physical) and manage the bid log; assist with proposal writing and submission processes.
• Administer contracts, including sales order entry and job file creation (electronic and printed); distribute sales order packages to relevant departments.
• Develop spreadsheets, charts, reports, and presentations using Microsoft Office Suite to support production control and operational planning.
• Generate shipping documents and notifications.
• Maintain proficiency in Microsoft Outlook, Excel, and Word.
• Communicate effectively—both written and verbal—with customers, suppliers, peers, and management.
• Manage purchasing and inventory of office equipment, supplies, and subscriptions.
• Coordinate client meetings, supplier visits, teleconferences, catering, and travel logistics.
• Organize and maintain a high volume of electronic and physical file folders.
• Work required hours to meet deadlines : Monday–Friday, 7 : 00 AM–5 : 00 PM; occasional Saturdays as needed.

Preferred but not required :

Education & Experience

Knowledge & Skill Requirements

Equal Opportunity Employer

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities. The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Karman is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to race; color; religion; genetic information; national origin; sex; pregnancy, childbirth, or related medical conditions; age; disability; citizenship status; uniform servicemember status; or any other protected class under federal, state, or local law.Our management is dedicated to ensuring the fulfillment of this policy with respect to hiring, placement, promotion, transfer, demotion, layoff, termination, recruitment advertising, pay, and other forms of compensation, training, and general treatment during employment.