Payroll Specialist - Team A (Human Resources Specialist)

Job Requisition ID : 51076

Posting Date : 11 / 06 / 2025

Closing Date : 11 / 20 / 2025

​Agency : Department of Innovation and Technology

Class Title : HUMAN RESOURCES SPECIALIST - 19693

Skill Option : None

Bilingual Option : None

Salary : Anticipated Starting Salary $6,589 a month; Full Range : $6,589-$9,541 / Monthly

Job Type : Salaried

Category : Full Time

County : Sangamon

Number of Vacancies : 1

Bargaining Unit Code : RC062 Technical Employees, AFSCME

Merit Comp Code : None

This position is a union position; therefore, provisions of the relevant collective bargaining agreement / labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. This position serves as the Payroll Specialist – Team A. In this role you will be responsible for performing complex, specialized professional duties in payroll functions. As a Payroll Coordinator, you will provide technical support regarding statewide policies and procedures for payroll operations and serve as a lead worker. In addition, you will compile and direct the preparation of reporting relating to payroll processes and confer with managers and supervisors throughout DoIT, IL Office of the Comptroller, State Employees Retirement Systems, HR staff, legislative staff, and individual employees in response to inquiries relative to payroll processes. This position is also responsible for conducting periodic audits of payroll records to ensure compliance and training new Team A payroll staff for DoIT on the Central Payroll System and in the implementation of the new laws, procedures, rules, or regulations. If you possess these knowledges, skills, abilities, and experience, we invite you to apply for this position to join the DoIT Team!

As a State of Illinois employee, you receive a comprehensive benefits package including :

Competitive Group Insurance benefits including health, life, dental and vision plans

Flexible work schedules (when available and dependent upon position)

10 -25 days of paid vacation time annually (10 days for first year of state employment)

12 days of paid sick time annually which carryover year to year

3 paid personal business days per year

13-14 paid holidays per year dependent on election years

12 weeks of paid parental leave

Pension plan through the State Employees Retirement System

Deferred Compensation Program – voluntary supplemental retirement plan

Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)

Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility

For more information regarding State of Illinois Benefits follow this link :

Essential Functions

• Under general direction, serves as the Payroll Specialist-Team A for the Department of Innovation & Technology (DoIT), providing journey-level professional, complex, and specialized payroll functions and providing payroll advice and recommendations to management, supervisors, and employees regarding matters of the application and interpretation of rules, regulations, contracts, and policies of the Payroll Unit.
• Serves as Team A Payroll Coordinator, providing technical support regarding statewide policies and procedures for payroll operations and reviews and evaluates office procedures to ensure all records are processed and maintained in accordance with statutory and State regulations and policies.
• Serves as a designated lead worker.
• Compiles and directs the preparation of reporting relating to payroll processes and composes correspondence, often of a sensitive nature, concerning payroll process issues.
• Confers with managers and supervisors throughout DoIT, IL Office of the Comptroller, State Employees Retirement Systems, HR staff, legislative staff, and individual employees in response to inquiries relative to payroll processes and provides advice and guidance to management and employees concerning payroll related issues.
• Conducts periodic audits of payroll records to ensure compliance and works with internal and external auditors in resolving or explaining issues / findings.
• Provides guidance and training to new Team A payroll staff on the Central Payroll System and in the implementation of the new laws, procedures, rules, or regulations (i.e., furlough) and identifies problems with established procedures, modifies accordingly and provides one-on-one training as necessary.
• Performs research studies and special projects for various personnel issues for the Payroll Manager, frequently of a highly sensitive and confidential nature and coordinates projects and confers with other staff in the resolution of issues related to payroll.
• Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

Requires knowledge, skill and mental development equivalent to the completion of four (4) years of college.

Requires two (2) years of professional human resources experience.

Specialized Skills

Requires two (2) years of professional experience in payroll processing, including the application of complex payroll rules, reconciliation of payroll discrepancies, and coordination with internal and external stakeholders to ensure timely and accurate payroll execution.

Requires two (2) years of professional experience interpreting and applying the State of Illinois Personnel Code, Personnel Rules, Position Classification Plan, Pay Plan, and Collective Bargaining Agreements, including AFSCME and Teamsters (Protech 916), to ensure compliance in payroll-related decisions and transactions.

Requires two (2) years of professional experience training and guiding coworkers in the use of enterprise payroll and timekeeping systems, including the Central Payroll System, Personnel Examination and Eligibility Records System (PEERS), Central Time and Attendance System (CTAS), and ePass to include developing training materials, providing one on one instructions, and troubleshooting system-related issues.

Requires two (2) years of professional experience utilizing Microsoft (MS) Outlook, MS Word, and Excel to prepare complex reports, correspondence, and data analyses related to payroll operations, including the use of formulas, pivot tables, and formatting tools to support decision making and reporting.

Preferred Qualifications

Two (2) years of professional experience in payroll processing, including the application of complex payroll rules, reconciliation of payroll discrepancies, and coordination with internal and external stakeholders to ensure timely and accurate payroll execution.

Two (2) years of professional experience interpreting and applying the State of Illinois Personnel Code, Personnel Rules, Position Classification Plan, Pay Plan, Collective Bargaining Agreements (e.g. AFSCME or Teamsters (Protech 916)), or other similarly related policies, procedures, pay plans, or bargaining units to ensure compliance in payroll-related decisions and transactions.

Two (2) years of professional experience training and guiding coworkers in the use of enterprise payroll and timekeeping systems, including the Central Payroll System, Personnel Examination and Eligibility Records System (PEERS), Central Time and Attendance System (CTAS), ePass, or other similarly comparable payroll and timekeeping systems to include developing training materials, providing one on one instructions, and troubleshooting system-related issues.

Two (2) years of professional experience utilizing Microsoft (MS) Outlook, MS Word, and Excel to prepare complex reports, correspondence, and data analyses related to payroll operations, including the use of formulas, pivot tables, and formatting tools to support decision making and reporting.

Ability to deconstruct complex projects into actionable tasks, organize workflows, and manage timelines to achieve desired outcomes efficiently and effectively.

Ability to organize, categorize, and interpret quantitative and qualitative data, developing meaningful metrics and insights to support payroll audits, compliance reviews, and operational improvements.

Ability to analyze complex payroll and administrative problems, evaluate potential solutions, and implement effective courses of action to resolve employee payroll or compliance issues.

Demonstrated organizational and time management skills with the ability to manage multiple concurrent projects, meet mandated deadlines, and prioritize urgent compliance or staffing issues in a fast-paced environment.

Developed verbal and written communication skills to convey complex payroll policies, compliance requirements, and personnel procedures clearly and effectively to diverse stakeholders including executives, managers, staff and external auditors.

Ability to establish and maintain cooperative working relationships with staff, managers, executives, and external stakeholders, fostering collaboration in resolving sensitive payroll issues and supporting Payroll Operations.

Condition of Employment

NOTE : Applicants must possess the ability to meet ALL of the following conditions of employment, with or without reasonable accommodation, to be considered for this position.

Requires the ability to verify identity.

Requires employment authorization to accept permanent full-time position with State of Illinois.

Requires the ability to pass a position specific, agency required background check and requires self-disclosure of criminal history.

Requires the ability to travel in performance of duties.

Requires the ability to work outside of normal hours to meet deadlines.

Requires the ability to serve in an on-call capacity.

Requires the ability to use agency supplied equipment such as laptop, personal computer, work cell phone, etc.

Requires the ability to attend seminars, conferences, and training to remain current on methods, tools, ideologies, or other industry related topics relevant to job duties.

Requires the ability to lift and carry objects or equipment weighing up to 10 pounds. This is considered sedentary work as defined by the U.S. Department of Labor (20 CFR 404.1567(a)). Sedentary work involves lifting no more than 10 pounds at a time and requires occasional lifting, carrying, walking, and standing.

The conditions of employment listed are incorporated and / or related to any duties included in the position description.

Work Hours : 8 : 30 AM - 5 : 00 PM Monday - Friday

Work Location : 120 W Jefferson St Springfield, IL 62702-5170

Agency Contact : Lorna Bock

Email : Lorna.A.Bock@illinois.gov

Posting Group : Payroll Only Posting Group

This position DOES contain “Specialized Skills” (as that term is used in CBAs).

The Department of Innovation & Technology (DolT) is the state's IT agency delivering an enterprise approach to statewide technology, innovation, and telecommunication services, as well as policy and standards development, lifecycle investment planning, and cybersecurity services. With over 1,500 employees, DolT delivers IT services and innovative solutions to customer agencies to improve services provided to Illinois residents, DolT offers employees the opportunity to advance their careers, develop new skills and reach their potential, both personally and professionally. DoIT is committed to promoting and preserving a workplace culture that embraces diversity and inclusion. We welcome and value employees with different backgrounds, life experiences and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation.

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources :

State employees : Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees : on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses :

donotreply@SIL-P1.ns2cloud.com

systems@SIL-P1.ns2cloud.com