Office Assistant, St. Luke, Shoreline

Since opening our doors in 1957, St. Luke School has established a rich tradition of academic excellence.  We were originally staffed by three Edmond Dominican Sisters and one lay teacher where the initial student body consisted of 125 students in grades first through fifth. Our school has continued to grow over the years, earning accolades along the way, most recently becoming the first Catholic International Baccalaureate (IB) World School for both our primary grade and middle grades on the West Coast. We have grown since then and proudly educate over 440 students from Preschool through 8th Grade.

St. Luke School is seeking a qualified, talented, dynamic, and compassionate professional to serve in our front office. The candidate will work directly with the office administration to coordinate and implement programs related to St. Luke School. A strong candidate will be an organized, self-motivated person who is able to manage multiple projects simultaneously. This is a full-time 11-month position, with a general daily schedule of 8 : 00 am to 4 : 00 pm and occasional nightly commitments.

Essential Duties and Responsibilities :

Supports the school principal in a variety of administrative tasks and duties.

Follows and maintains knowledge of all Archdiocese of Seattle / St. Luke School policy(ies) and procedures.

Performs a wide variety of clerical and secretarial work, including answering phones, typing, proofreading, filing, calendar, updating student files and schedule management.

Completes a high volume of computer data entry work, using the school computer SIS (student information system) program, and inputs a high volume of data with speed and accuracy, including confidential data, in an environment with constant interruptions.

Serves as the school Safe Environment Coordinator working with the Archdiocese of Seattle-monitor and manage background checks and training for all staff and volunteers.

Compiles and prepares reports for administration or outside agencies, as required.

Coordinates and / or directs visitors and parents to appropriate offices.

Receives and processes office supplies as needed.

Evaluates student injuries, determines course of action, performs minor first aid in compliance with Archdiocese of Seattle / St. Luke School, and completes required paperwork in a timely fashion.

Administers medications within the scope of Archdiocese of Seattle / St. Luke School policy(ies) and state and federal law.

Communicates with a wide variety of parents, staff, and community members.

Supervises students in a variety of settings.

Professionally represents the school in interactions with the community, staff, and students.

Maintains appropriate certifications and training hours as required.

Performs other job duties as assigned.

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

Attends in-service training as requested.

Attends staff meetings as requested.

Attend and assist with occasional evening / weekend school events.

Troubleshoots office machinery (copy, fax, postage meter etc.), coordinating maintenance and supply inventory.

Coordinates travel and assists with other administrative needs, as required.

Reports issues to the administration and authorities as necessary.

Supervisory Responsibilities :

All school employees have some responsibility for supervising students and assisting in maintaining a safe environment.

Qualifications :

The requirements listed below are representative of the knowledge, skill, and / or ability required.

High school diploma or General Education Diploma (GED) and at least 2 years of related experience and / or training or equivalent combination of education and experience. Prior successful experience working in an office and / or school setting is strongly preferred.

Proficiency (or a willingness to become proficient) in a variety of bookkeeping / registration software, including (but not limited to) :

Microsoft Suite

MAC OS Suite

Google Suite

Finalsite and / or other registration databases

Toddle (International Baccalaureate’s SIS)

Works well with others from diverse backgrounds. Focuses on solving conflict, maintaining confidentiality, listening to others without interrupting, keeping emotions under control, remaining open to others’ ideas, and contributing to building a positive team spirit. Demonstrated ability to multitask and work with staff, students, and parents. Ability to communicate fluently verbally and in writing in English.

Salary Range : $22.00-$29.50 per hour

Any offered salary is determined based on internal equity, internal salary ranges, market data, the applicant’s skills and prior relevant experience, degrees, and certifications.

Benefits : A comprehensive package of benefits is offered, including two medical plan options, dental, vision, life, accidental death and disability, long-term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation, and holidays.

Please submit resume / work history and three current references to Principal Maureen Berg, mberg@stlukeshoreline.org