Manager, Accounts Payable

Manager, Accounts Payable

GRAIL is in search of an Accounts Payable Manager. This role will be reporting to the Associate Director of Accounting and is responsible for leading the Accounts Payable team. The Accounts Payable Manager is a key contributor in the Finance organization who manages and administers all accounts payable operations including expense reporting compliance and other ad hoc analysis as required. He / she is an accounting professional with a strong understanding of Generally Accepted Accounting Principles with experience in a fast-paced private or public company environment who has demonstrated experience supporting the accounting function to meet the needs of a changing and growing business.

This role requires 2 days onsite presence in our Menlo Park, CA location.

Responsibilities :

Lead, direct and monitor all accounts payable operations, ensuring timely and accurate processing of vendor invoices and employee reimbursement in compliance with company policies and internal controls.

Conduct detailed, hands-on reviews of employee expense reports in Concur, with particular attention to HCP-related business expenses, ensuring documentation supports compliance with company policies, healthcare regulations, and transparency reporting requirements.

Collaborate cross-functionally with the Procurement, Warehouse, and Finance teams to resolve purchase order, item receipts, and vendor invoice issues promptly to ensure timely resolution of discrepancies identified.

Administer and maintain the Concur expense reimbursement system, including configuration, posting, and accrual processes.

Participate and assist in the month-end close process, preparing journal entries and balance sheet reconciliations.

Manage vendor relationships and resolve any issues or disputes related to payments or invoices.

Ownership of annual vendor 1099's filing to ensure timeliness of reporting and other AP compliance reporting requirements.

Proactive in identifying ways to improve efficiency and implementing change initiatives, including opportunities to leverage AI, in the accounts payable systems and processes to support growing business needs.

Provide guidance and training across functional departments regarding account code classifications for vendor invoices and expense reports in accordance with company guidelines and generally accepted accounting principles.

Act as the primary point of escalation for accounts payable and business process owners to ensure timely remediation of issues.

Lead, coach and develop team members to meet key metrics such as on-time and accurate invoice and expense processing and to plan and execute improvement projects.

Participate in special projects, analysis and ad-hoc tasks as required by management.

Prepare and analyze accounts payable related reports, including aging reports and cash flow projections.

Support Controller with cash management and oversight in procure to pay process including credit card management.

Assist with internal and external audits and provide required documentation and support as needed.

Preferred Qualifications :

Bachelor's degree or an equivalent combination of education and experience.

7+ years of accounting experience with in-depth knowledge of accounts payable and T&E processes.

Experience in Life Science industries highly preferred.

5+ years of experience managing and leading an accounts payable team.

Experience with Netsuite, Coupa and Concur are highly preferred.

Strong knowledge of accounting principles and practices, including Generally Accepted Accounting Principles.

Excellent professional written and verbal communication and interpersonal skills required.

Ability to prioritize assignments, deal with interruptions, and meet deadlines in a fast paced and growth oriented environment.

Advanced Excel and Google Suite products (Sheets, Docs) knowledge is required.

Proven analytical and project management skills.

Logical and critical thinking skills.

Proven teamwork and collaboration skills.

The expected, full-time, annual base pay scale for this position is $111K-$147K. Actual base pay will consider skills, experience, and location.

Based on the role, colleagues may be eligible to participate in an annual bonus plan tied to company and individual performance, or an incentive plan. We also offer a long-term incentive plan to align company and colleague success over time.

In addition, GRAIL offers a progressive benefit package, including flexible time-off, a 401k with a company match, and alongside our medical, dental, vision plans, carefully selected mindfulness offerings.

GRAIL is an Equal Employment Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status. We will reasonably accommodate all individuals with disabilities so that they can participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. GRAIL maintains a drug-free workplace.